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Form of work
SalaryAccess and Security Administrator
Altegra Integrated Solutions has grown to become one of the UK's leading independently owned material handling equipment service providers, and provides facilities management, training and hire to its customers with over 100 employees and 2 sites located across the UK.
About the Role: The Access and Security Administrator will play a central role in organizing the planning, scheduling, and completion of service, repairs, and installations for our vast customer range, including Facilities Management accounts. This critical position involves managing orders, facilitating communication between engineers and customers, undertaking administrative duties, and ensuring strict adherence to established procedures.
Responsibilities:
Order Management:
- Accepting orders from clients and accurately inputting them into the system.
- Generating and managing purchase orders.
- Receipting goods for orders with precision.
Job Scheduling and Coordination:
- Planning and scheduling service, repair, and installation jobs.
- Coordinating with engineers and customers to ensure timely task completion.
- Booking jobs and ensuring all necessary resources (engineers/subcontractors, vehicles, and parts) are available.
Invoicing and Financial Administration:
- Ensuring timely completion of jobs to facilitate daily invoicing.
Quoting and Technical Documentation:
- Creating quotes for customers, following established processes.
Other Duties:
- Undertaking any additional duties assigned by the line manager to support the smooth operation of the department.
- Supporting the wider Access & Security Management team with administration duties.
Candidate Requirements:
- Strong organizational and time management skills.
- Excellent communication and proficiency in computer systems and software.
- Attention to detail and accuracy in data entry and documentation.
- Knowledge of industrial and automatic door systems.
If you are a proactive individual with a passion for organizational excellence and possess knowledge of industrial and automatic door systems, we encourage you to apply for this exciting opportunity.
