Administration Clerk

Job Description of Administration Clerk at Stork:
Stork are recruiting for an Administration Clerk, based at Seal Sands, Middleborough on a permanent basis. As Administration Clerk at Stork, you will responsible for providing administrative support to the business in a professional, timely and cost efficient manner. Ideally you will have proven experience carrying out office administration, accounts and invoicing within a technical/ onsite environment.
Tasks and Responsibilities as Administration Clerk at Stork:
This role operates in a busy environment where you must have the ability to adapt to
the changing work load and priorities with in the business, supporting the demands
identified by the functional team and managers. The main focus of the position is to collate the teams’ hours and consumables/equipment costs, carry out the self-billing invoice process and ensure hours are entered correctly for the weekly pay run.
Duties include but are not limited to:
• Provide administrative support for the business stream.
• Collate the teams’ hours and consumables/equipment costs
• Carry out the self-billing invoice process and ensure hours are entered correctly for the weekly pay run
• Actively promote and ensure company HSEQ polices are not compromised.
• Ensure that all department personnel information is recorded and is accurate.
• Liaise with all personnel (Internal & External) to ensure any job specific certifications are received and uploaded onto the internal system to meet core mandatory certificate requirements for the designated role.
• Where applicable follow internal process for engagement of PAYE & Limited Company personnel.
• Follow all purchasing and ordering processes.
• Raise purchase orders and cheque requests for authorisation.
• Process expenses requests for authorisation.
• Collate and verify all supporting documentation is correctly coded to support the invoicing process.
• Respond to all business administration requests from internal and external stakeholders.
• Maintain good working relationship with managers and staff.
• Process all department mail incoming.
• Maintain stationery levels as directed.
• Confirm receipt of and ensure that administration requests are actioned in a timely manner.
HSEQ
At Stork, Safety is our first Core Value and we believe that safety is a team effort.
Safer Together is employee owned. It is how we think, communicate and act at Stork.
As a member of the Stork team, there are expectations of you within your role:
• Be aware of, and understand your HSEQ responsibilities relevant to your role, if unsure ask
your Line Manager
• Work in partnership with HSEQ on any HSEQ matters
• Work in accordance with your departmental HSEQ Service Level Agreement (if in existence)
• Understand and adhere to the Safer Together behaviours
Specific Requirements for Administration Clerk:
Desirable
• Experience carrying out office administration, accounts and Invoicing
• Experience working within an onsite/ technical environment.
We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the Investors in People Gold standard in recognition of our strong employee engagement focus.
WORKING CONDITIONS –
There are many great reasons to work at Stork –
Competitive Benefits
In order to attract and retain skilled, competent and customer focused people we offer a competitive and extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life assurance, income protection, and private medical insurance.
Location: Seal Sands, Middleborough
Hours: 37.5hrs
Contract: Permanent
COMPANY INFORMATION
Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.
With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents.
Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; Safer together Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too. We are committed to our transparent, employee-led approach to HSEQ.
One Team, One Stork
As one Stork, we treat all people with dignity, respect each other’s perspective and share knowledge and resources to achieve excellence, deliver value and grow individually and collectively.
We are fully committed to the elimination of unlawful and unfair discrimination and value the difference that a diverse workforce brings to the organisation. Stork recognises that providing equality of opportunity, valuing diversity and promoting a culture of inclusion and flexibility to our employees is vital to our success.
From school leavers and university graduates to transitioning military veterans, we provide career opportunities with targeted development programmes.
Going above and beyond for our wider community
Stork is dedicated to ensuring we are a socially and environmentally responsible employer and undertake a range of activities to give back and support the communities in which we live and work – from various charity work to working with schools as part of Developing Young Workforce.