Administration Support

Administration Support
Cheltenham
Reimbursed Parking
Gorgeous offices!
Very social led business with occasional trips abroad!
23,500 + up to 5% of salary
1 day working from home after training
Reporting to the Finance Director, this is a mixed role between Finance and Supply Chain departments. The main element of the role involves ensuring customer orders and invoices are processed within agreed lead times. The role also involves assisting with administrative tasks to maximize efficiency across both departments.
Duties include but not limited to:

• Timely processing and placing customer sales orders on ERP system on the day received and ensuring the corresponding purchase order is acknowledged by the supplier within 24 hours
• Monitoring customer orders are in line with any account specific agreements to reduce cost implications e.g. order MOQs, delivery requirements, invoice transmission method
• Monitoring order progress as required and flagging any issues/delays to Supply Chain Co-Ordinators and updating relevant trackers/documents with order information.
• Timely sales invoicing upon delivery or collection of goods
• Processing paperwork requests in a timely manner to reduce shipping delays eg PODs, invoices
• Housekeeping of ERP system data including maintenance of accurate customer and supplier pricing
• Reviewing customer stock positions as required
• Pulling weekly EPOS reports from customer portals
• Administration of company expenses (corporate credit card and employee reimbursement) through SAP concur system

Required skills:

• Strong written & verbal communication
• Multitasking
• Prioritizing
• Attention to detail
• Confident on the phone
• Strong teamworking skills
• Adaptable
• Able to thrive in a fast-paced working environment
• Fully competent in MS outlook and excel
• Inbox management

If you are interested in this role, please contact Cat at i2i Recruitment