Administrative Assistant – Resources

What's involved with this role:
Temporary Administrative Assistant – Resources
Job Ref: Dorset 5244950
Pay Rate: £12.50 per hour PAYE
Hours per week: 37 Monday – Friday, normal working hours
Role Length: This opening assignment is for 1-2 months
City: Dorset
The purpose of the role is to provide clerical, administrative and secretarial support to officers within a designated function, either in support of a designated officer(s) or to the team as a whole.
Key Responsibilities:
Undertake clerical and secretarial duties which may include word processing, arranging meetings, minute-taking, diary management, handling telephone calls and/or attending to visitors.
Support the maintenance of data systems as appropriate by way of data input and/or extracting data to provide requested management and/or financial information.
Maintain filing system, both manual and electronic, which may include information relating to the team.
Undertake any clerical and administrative support duties specific to the post which may include updating spreadsheets, distributing questionnaires and ensuring pages on the website are up to date.
Liaison with other staff and external customers, as a point of contact for the team. Providing advice as appropriate and/or referring enquiries to the relevant officer.
Assisting with financial administrative procedures as required, such as processing travel claims.
Where the post is based within the Children’s Services Directorate, responsibility for promoting and safeguarding the welfare of children and young people.
Responsible for ensuring data quality and as such the integrity of management information through the proper use and safekeeping of data and record systems both manual and computerised.
Any other lesser or comparable duties as required.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
5 GCSE's, Grades A-C, or equivalent including English and Mathematics.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Good communication skills.
Previous administration experience.
Good people management.
Good communication written and verbal.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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Job Ref: Dorset 5244950
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.