Administrator

Job Title - Administrator

Location - Derby

Contract - Temp

Hours - 37

Role summary -

This company is looking for an experienced Administrator to join their resources team in Derby. The successful candidate will be responsible for providing administrative support to the repairs and maintenance team. This will include fleet management, support for the provision of the out of hours repairs service, provision of plant and equipment for repair works, issuing of keys for onsite stores at the London Road depot, plus other admin duties.

Key Responsibilities:

• Being a main contact for repairs operatives to report vehicle faults and failures and to proactively problem solve finding alternative vehicle arrangements to minimise downtime.
• Liaising with the Fleet management department to book in vehicle repairs, services, MOTs and driver's assessments, monitoring the progress of vehicles in for repairs and vehicles ready to collect
• Liaising with the repair's planners to schedule in time for vehicle to attend MOTs & services
• Monitor monthly fuel card usage, report anomalies and issuing of bearer cards as needed.
• Ordering and issuing of parking permits as needed
• Running of vehicle tracker reports
• Dealing with penalty notices and parking fines
• Liaise with third party garages as needed.
• Chase up paperwork from repairs operatives for works carried out during non-working hours, ensure these tally to the operatives monthly claim form
• Liaise with the out of hours contractor for any works carried out by them and ensure updates of the job status are provided promptly.
• Forward details of out of hours work completed to the customer service team, in order for the jobs to be raised in the system.
• Issuing and recording of small plant and equipment required by repairs operatives.
• Perform weekly stock count of plant and equipment required for out of hours situations.
• Issuing of keys for onsite stores as required
• Deal with any deliveries to reception in relation to the Resources
• General Admin Duties include Use the text messaging system to email the workforce any key information as requested by supervisors and managers
• Update various teams following leaver notifications.
• Raising purchase orders as needed
• Scanning, sending, and saving of documents.
• Assist other members in the team with contacting tenants to discuss satisfaction surveys.
• Any other office duties as required.

Requirements:

• Office based role
• Office needs to be covered between the hours of 8am and 4:30pm
• Rotational shift basis between the other 2 people in the team

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call George at Service Care Solutions on (phone number removed) or send an E-Mail to (url removed)