Administrator

Job Title: Administrative Assistant

Location: Glasgow

Job Description:

We are seeking an organised Administrative Assistant to join our team. The ideal candidate will provide essential administrative support, ensuring smooth office operations. Key responsibilities include managing communications, scheduling appointments, and maintaining records with precision and confidentiality.

Responsibilities:

1. Greet clients and visitors warmly, directing inquiries promptly.
2. Operating and dealing with a system called Simpro.
3. Answer and route phone calls professionally, taking messages as needed.
4. Schedule meetings and maintain calendars efficiently.
5. Manage filing systems, both electronic and hard copy, with attention to detail.
6. Handle incoming and outgoing correspondence effectively.
7. Assist in preparing reports, presentations, and other documents.
8. Perform data entry tasks accurately and promptly.
9. Assist with general office duties such as copying and scanning.
10. Coordinate travel arrangements for staff.
11. Support special projects and tasks as assigned by management.

Qualifications:

1. Previous experience in an administrative role preferred.
2. Proficiency in Microsoft Office suite and other relevant software.
3. Strong organizational and communication skills.
4. Ability to work independently and collaboratively.
5. Discretion when handling sensitive information.

The client offer competitive compensation and opportunities for professional growth. If you are a motivated individual with a passion for providing exceptional administrative support, we invite you to apply.