Administrator

Administrator

Our prestigious Norwich based client, (part of a cluster of internationally renowned research organisations), are currently recruiting for an Administrator, to join their team.

This is a full-time position, working Monday - Friday 9:00 am - 5:00 pm, on a 2-month contract, based in Norwich.

Skills, Qualifications & Experience:

• Experience in collating data and accurately managing databases.
• Experience in taking prompt, accurate and concise minutes.
• 3 a-levels A-C or equivalent.
• Bachelor Degree.
• Experience working within a health & safety office environment is desirable.
• Effective communication skills, both written and verbal.
• Ability to accurately manage data and prepare high-quality documents and reports
• Excellent document management skills.
• Excellent keyboard skills, with the ability to use Microsoft Word, Outlook, PowerPoint, Excel and Access to produce accurate and professionally formatted documents and data.
• Familiarity with using business information management systems.
• Knowledge of quality assurance principles.
• Ability to work independently and proactively and maintain confidentiality and security of information where appropriate.
• Ability to prioritise work effectively and to manage conflicting priorities.
• Promotes equality & values diversity

Key Duties of the Administrator:

• Provide general administrative support to the HSEQA head and team.
• Maintain documents and records, collate data and accurately manage databases and intranet pages for the department.
• Produce high-quality reports for Institute committees.
• Arrange appointments for workers with the Occupational Health Nurse Advisor, liaising with Human Resources. Assist with the referral of workers for counselling or physiotherapy.
• Schedule HSEQA audits and inspections. Attend the audits and inspections, take notes and assist with report preparation.
• Process incoming accident, incident and near-miss reports and allocate them to team members for investigation. Collate data and prepare statistics.
• Submit HSE RIDDOR reports.
• Arrange committee meetings, invite meetings, prepare agenda, presented papers, take minutes and issue agreed minutes.
• Coordinate bookings and arrangements for health and safety training courses and update worker training records.
• Act as a focal point for general communications into the HSEQA Office from across the Institutes and other stakeholders.

For further details regarding this exciting opportunity please forward a copy of your CV today!

Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications, we receive I'm afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.

If we can take your application further, we will of course be in touch.

Todd Hayes is acting as an Employment Business in relation to this vacancy.

Todd Hayes Ltd