Administrator

If you have excellent organisational skills, strong communication abilities and can deliver quality customer service - we want to hear from you!

Join the Receptions team as an Administrator and take your administrative career to the next level.

Salary: £23,500 to £23,893 per annum

Contract Type: Fixed Term Contract until 31 July 2024

Working Pattern: Full-time (37 hours per week)

Location: County Hall, West Street, Chichester PO19 1RQ. You will be required on occasion to work flexibly across WSCC office hubs dependent on service needs. Final arrangements to be confirmed with successful candidate.

Interview Date: 13 March 2024

Internal candidates wishing to apply for this role will be considered for a secondment position. Please can you therefore discuss and agree this with your manager before applying for this position.

The Opportunity

We have a new and exciting opportunity to join our Reception Team.

The team provide the face-to-face front door service to several West Sussex County Council offices. Our reception service is responsible for greeting visitors and internal staff, responding to a range of general enquiries, and supporting with providing information and signposting.

Reporting to a Team Leader, the role requires you to provide a customer-focused and efficient administrative service.

The responsibilities include executing various administrative tasks to a high standard within agreed deadlines. These tasks encompass data entry, directing and assisting visitors at council receptions, organizing meetings, and circulating agendas, compiling information, maintaining spreadsheets, procuring office supplies, managing applications, and updating council IT systems.

For more information on the Key Skills as well as the Qualifications and/or experience required, please refer to the Job Description attached.

About You

To be successful in this role, you should have good IT skills including the use of office applications such as Microsoft Outlook, Teams, Word, and Excel. A friendly and professional demeanour, along with excellent interpersonal skills will help you progress in our collaborative environment.

You will have keen attention to detail, be comfortable working independently and be at ease in this fast-paced, agile environment with rapidly changing deadlines, workloads, and priorities.

You will be able to demonstrate excellent communication and interpersonal skills, communicating on several different levels with multiple stakeholders and adapting your style accordingly.

If you thrive in a fast-paced environment and enjoy collaborating with a diverse team, apply now!

Rewards and Benefits

As an employer we recognise that it is our employees that are central to everything we do. We aim to create a supportive and dynamic working environment where employees can achieve their full potential, achieve a healthy work-life balance and are rewarded for the work they do.

Upon joining us you will have access to a range of benefits including the following:

• A excellent local government pension scheme
• volunteering opportunities
• Training and development opportunities, including coaching and mentoring
• A range of discounts giving our staff access to hundreds of offers; groceries, travel, cinema tickets, days out, leisure activities, high street retailers and the opportunity to save over £1,000 a year through our West Sussex Choices benefits platform (see our Staff discounts page if you are a business looking to offer a discount)
• Health and wellbeing benefits including access to our Employee Assistance Programme, Mental Health First Aiders and Voluntary Health Cash Plans

For a full list this can be found at our Rewards and Benefits page.

Further Information

The reference number for this role is CPP00893.

Does this sound like the opportunity for you? Click apply below, upload your CV, and complete the application form, explaining how you meet the key skills in the attached job description. Please ensure all that any gaps in employment are covered in your CV.

Please ensure you have saved the job description attached to the main advert on our website as, once the job has closed, you may not have the opportunity to download again.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to 3 years referencing and a health check.

Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success.

We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application helppage.

RSi