Administrator In Law Firm In Guildford

A renowned Law firm based in Guildford is looking for an Administrator who is happy to be based on a receptionist. The Administrator role is to start ASAP.

Location of the company: Cathedral Square

The working hours for this Administrator / Receptionist role are 37.5 hours per week based on a 7.5 hours shift pattern Monday to Friday between 07:30 and 18:00. The core hours of the business are 8.30-5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck. Receptionist duties are 30% of the role and 70% are administrative tasks.

The Administrator /Receptionist role pays a salary £21- £23k depending on experience.

Receptionist duties:

· Keeping the reception area smart and tidy

· To man the company's reception switchboard

· Answering the phone to company standard, transferring the call, and taking messages

· To greet all clients on arrival and assist them in a courteous & helpful manner

· Manage the Reception outlook diary

· Manage five meeting rooms

· To assist the marketing team with in-house events

· Order all lunches, breakfasts & dinner when required

Administrative duties include:

· Ordering all stock and completing monthly stocktake

·Managing incoming/outgoing post

·Scanning post and documents, maps, printing

· Coding and reconciling all invoices

· To work alongside other teams and provide support when needed at the respected office(s)

· Monitor and maintain all internal meeting rooms to a high standard

· Setting up conference calls

· Assist with all travel/hotel booking for internal clients

Administrator / Receptionist skills & experience

· Previous receptionist experience in a Reception/Hospitality role

· High standard of professional appearance

· Ability to work under pressure and tight deadlines