Administrator - Project Support

Administrator - Project Support
Redhill, Surrey
£30,000 per annum
Our successful engineering client are looking for an Administrator to join their team based in Redhill. £30000 plus £4000 KPI Bonus. Monday to Friday - flexi hours. Small friendly team, parking, excellent company benefits.
Job Overview:
To provide technical administrative support to the engineering department, from the co-ordination of project technical information and specifications, processing of project quotations and documentation through to overseeing document change control.
Responsibilities and Duties:
Read through detailed specification documents to retrieve essential information ahead of the quotation preparation.
Prepare & maintain accurate and up-to-date project documentation, including engineering drawings, quotations, and project plans.
Organise and file project documents in a systematic manner for easy retrieval.
Review & quality check Project documentation for clarity, content, and presentation; ensuring that it meets the customers specifications.
Administer and co-ordinate project activities.
Product Documentation:
Liaise with the members of the Engineering Team to assist with administration of technical documentation for company products and systems including, but not limited to:
Product Manuals
System Build Documentation (procedures)
Technical Data Sheets.
Depot/Location Management (Engineering department):
Regularly update and maintain accurate records of stock levels in each of the allocated engineering depot/locations.
Conduct periodic stock takes to verify the accuracy of the stock records.
Investigate and resolve discrepancies between recorded and actual stock levels promptly.
Procurement:
Sourcing materials and components to assist with both product development and project builds.
Raising purchase orders against requests for materials for the engineering office, including direct sourcing using company credit card.
Document Change Control:
Administration of the change control process ensuring that it is followed and updated in accordance with the procedure.
Meeting Coordination:
Schedule and coordinate engineering meetings, including agenda preparation, meeting room setup, and minute-taking.
Ensure timely distribution of meeting minutes and follow up on action items.
Quality:
Be focal point for internal and external audits (quality / class).