Administrator ( Reception And Facilities)

Do you want to be part of the change we’re bringing to mental health support?

We have a unique opportunity for an Administrator to join Northpoint. This role will combine Reception and administrative duties to create an efficient and welcoming workspace at our central Northpoint office in Leeds. You will join us on permanent full-time basis and in return, you will receive a competitive salary.

Why us?

Northpoint plays a key role in supporting mental health and wellbeing in Yorkshire. At Northpoint, we take pride in our commitment to improving mental wellbeing and accessibility to services. Our values of professionalism, responsiveness, collaboration, and transparency guide our approach. We provide a supportive environment where staff feel empowered and valued, working with individuals from diverse backgrounds and cultures.

What you will be doing as our Administrator

The administrator role is a key position playing a crucial role in ensuring the smooth running of the reception, meeting and greeting all visitors, and maintaining a safe and well-maintained office environment. Responsibilities include:

Key Responsibilities:

Reception

• • Ensure a warm professional welcome for all visitors
  • Answer and direct phone calls, handle inquiries promptly
  • Manage the reception area, ensuring tidiness
  • Schedule and coordinate appointments, meetings, and conference rooms
  • Handle incoming and outgoing mail, packages, and deliveries

Building (housekeeping/maintenance)

• • Oversee day-to-day operations, including maintenance, security, and cleaning services
  • Ensure cleanliness and organization of common areas
  • Coordinate with contractors for repairs and maintenance
  • Conduct regular inspections and maintain records

Administrational

• • Provide administrative support and respond to queries
  • Maintain internal systems, including databases and spreadsheets
  • Print and stamp letters for posting as required

What are we looking for in our ideal Administrator:

• Experience of working and administering a busy reception
• Excellent interpersonal skills
• Ability to multitask and prioritise
• Strong organizational and administrative skills
• Knowledge of health and safety regulations
• Previous experience in a similar role

If you have the skills, knowledge, and experience we are looking for and are passionate about making a difference, please click ‘Apply’ to be considered for the role . We would love to hear from you!

Expected start date: April 2024

Applications closing date: 5th April 2024

Please note that we reserve the right to close the job advertisement early should we find the right fit or receive a high volume of applications.

We aim to be a talented, resilient, and inclusive community. We welcome applications from all and offer a variety of flexible working/job share opportunities for both full and part-time staff. We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and expect all staff to share this commitment. Applicants to posts that are exempt from the Rehabilitation of Offenders Act will require a DBS from the Disclosure and Barring Service before the appointment is confirmed.