Administrator / Receptionist

Permanent office-based opportunity

Your new company
Our exclusive client is one of Scotland's leading accountancy and advisory firms. They are looking for a Front Office Administrator to join their recently renovated firm in Kilmarnock.
Your new role
The main responsibilities of the role include:

• Welcome Visitors: Greet all visitors to the Kilmarnock office with warmth and approachability.
  
• Visitor Assistance: Accompany visitors to and from meetings, and provide refreshments as needed.
  
• Meeting Room Setup: Be responsible for preparing the boardroom and meeting rooms for appointments, and ensure they are reset after each meeting.
  
• Security Awareness: Monitor visitor access and maintain security protocols.
  
• Reception Maintenance: Keep the reception and meeting rooms (including the boardroom and small meeting rooms) tidy and well-maintained.
  
• Mail Handling: Process outgoing mail by franking it, recording details in the mail book, and taking it to the Post Office. Also, receive and sort incoming mail and deliveries.
  
• Client Records: Handle any client books or records delivered to the office, ensuring they are promptly passed on to the relevant manager.
  
• General Administration: Assist with general administrative tasks to support the work of the four Kilmarnock-based partners.
  
• Additional Duties: Performing any other reasonable administration duties required by the firm.
  

If you are an experienced customer focused administrator, then this is the role for you!
What you'll need to succeed

• Professional Office Experience: Demonstrated experience working in a professional office environment.
• Diary Management: Proficiency in electronic diary management.
• Interpersonal Skills: Excellent interpersonal and communication skills, enabling professional interactions with a diverse range of contacts - both internal and external to the firm.
• Communication Proficiency: Strong written and oral communication skills.
• IT Competence: Solid foundational IT skills, particularly in Microsoft Office applications: Outlook, Word, and Excel.
• Confidentiality and Discretion: Ability to handle sensitive information with discretion and maintain confidentiality.
• Calm Under Pressure: Capable of managing a busy reception area while remaining composed under pressure.

What you'll get in return

• 25 days annual leave + bank holidays.
  
• Company pension contribution.
  
• On-site parking.
  
• Competitive salary and career progression opportunity.
  

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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