Administrator/Pa

Admin/PA; based in Filton; 6 months notice; 37 per week; £16.00 - £17.00 per hour
An exciting opportunity has arisen to work in a leading aerospace company providing admin/PA support. This role will work alongside a PA who is going to be supporting the President as well as 2 members of the Civil Leadership Team. The role holder will have previous experience working as a PA or administrator ideally with the manufacturing / aerospace industry. You will be a strong communicator who can demonstrate self-motivations and can use their initiative. You will also have excellent time management skills.
Key duties will involve;
- General secretarial and administrative work for managers, typing, report typing, minutes,
presentations, diary maintenance via outlook, customer/visitor facilitation, circulating information to relevant team members as required, organising meetings and workshops/facilitation of conference room booking, maintain filing systems, travel booking, ordering stationery in Buyside, preparation for management meetings and holiday management.
· Selecting relevant information that keeps the manager up-to-date while he is out of the office without burdening him with unnecessary paperwork. Deal with as much correspondence as possible (completing appropriate response; liaising with relevant people
involved; or moving things forward to the next stage).
· Maintaining the smooth running of the office at all times especially during the manager’s absence
· General administrative assistance to team members
· Process expenses for the managers, plus other members of the team and maintain expenses
records, in addition, assist other team members with expenses as and when required.
· Monitoring of general absence i.e. sickness and clockings
· Liaise with HR and appropriate managers for subcontract recruitment
· Responsible for the communication KPIs and the updating of the KPI board
· Responsible for administration of the skills matrix, liaising with managers as appropriate
· React positively and quickly to all tasks even when work is routine, ensuring an appropriate response to all calls and correspondence.
KEY SKILLS
· Communication skills – diplomacy, influencing
· Team working
· Customer focus
· Drive and commitment
· Fully competent in Microsoft Office packages including Word and Excel
· Must be articulate, confident and able to work well under pressure
· The ability to deal with very senior members of staff in a professional manner.
Morson is acting as an employment business in relation to this vacancy.
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control