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Form of work
Salary Deputise for the Accounts Receivable Manager. Act as a specialist expert resource within the Trust on Accounts Receivable (AR) processes and systems, able to work independently. Take responsibility for all aspects of maintaining a complete, accurate and up to date sales ledger, ensuring in particular that invoices, dunning letters and statements are processed promptly. Support the Accounts Receivable Manager ensuring that Accounts Receivable services are delivered efficiently and in accordance with Trust policies and objectives.
Close down the AR ledger at each period end and ensure that all associated financial information is produced accurately and timely. Work with service users to ensure high quality invoices are issued efficiently, promptly and accurately to facilitate early payment. To oversee and support other members of the Accounts Receivable Team, allocating work and providing training as required to ensure: .Vigorous and proactive pursuit of all overdue debt through the use of all available and appropriate mechanisms e.g. o Dunning letters o Telephone calls o Referral to agents o Litigation o Arbitration o Analysis of complex data, reconciliation and queries with related policies.
Investigate, discuss and resolve complex, sensitive and contentious issues with staff and/ or customers relating to invoicing, the receipt of income, and cash allocation. Assist the Accounts Receivable Manager with the completion of the agreement of balances exercise. Assist the Accounts Receivable Manager with responding to any internal or external audit queries relating to Accounts Receivable. Develop reporting and analysis to support AR staff and Finance teams.
Provide relevant reports that may involve dealing with complex financial information. Contribute to the general running of the team. Prepare and provide advice, training and user notes for service users. Able to share complex, detailed and sensitive financial information with non-finance staff.
Plans own workload to ensure all internal and external deadlines are met. Work closely with the Treasury Management section to ensure cash receipts are properly and promptly recorded. Ensures that VAT is correctly accounted for as appropriate Analysing, investigating and resolving complex and sensitive financial queries and discrepancies from customers and staff. Providing complete, accurate and up to date information as appropriate for finance and non-finance staff.
This will involve ad hoc requests as well as meeting predetermined deadlines. Quality control the sales ledger to ensure that there is no build-up of material or long-term unapplied cash or unused credits. This will require monitoring the performance and supervising junior team members to ensure all errors are cleared. Assist with the development of new Accounts Receivable processes to help automate and streamline work.
Train and support new staff, demonstrating the Accounts Receivable process from invoice raising to debt collection. Member of internal and external working groups Manage and review all incoming requests for invoicing and debt collection including any foreign currency transactions. Prioritise the workload and key tasks for junior team members to ensure that team as a whole delivers its workload. To carry out other appropriate delegated duties as required by the Accounts Receivable Manager
