Assistant Clerk

Assistant Clerk
We are partnering with a public sector organisation, who are seeking an Assistant Clerk to take on the available long-term role they are offering. This is a great role offering variety whilst working and assisting on some great Projects.
As an Assistant Clerk you will be responsible for the servicing of meetings, supporting the chair and managing the admin office.
What will you be doing?
* To be responsible for servicing committees and business meetings, by preparing agendas, taking and preparing minutes and quick notes of meetings, collating and preparing agendas and reports and publishing and distributing these as required, setting up online meetings and taking and monitoring actions required as a result of such meetings.
* To supervise the work of the Administrative Officer(s) and carry out regular 1:1’s.
* To ensure that all declarations of interest made at meetings are accurately recorded and placed on the website in accordance with the Code of Conduct and Welsh Government Guidance and that member attendance at meetings is monitored.
* To be responsible for ensuring that all committee minutes are accurate, signed by appropriate chairperson and meet audit requirements. and that all staff are provided with Council and committee minutes and details of actions arising therefrom.
* To provide support to the Chair and Vice Chair to enable him/her to undertake the civic duties of the role by corresponding and liaising with other councils and organisations.
* To ensure Policies and Procedures are kept under review and up to date and produce reports from any seminars or workshops attended as Assistant Clerk.
* To update the company’s website and social media sites as appropriate.
* To undertake training and/or attend relevant courses deemed necessary and appropriate
What we need from you?
* Excellent written English, numeracy, and IT abilities;
* Experience or shorthand or similar Minute taking qualification.
* The capacity for effective verbal, phone, and written communication that is tailored to each person's needs.
* oversee and plan the work of others.
* The capacity to collaborate with others in a team environment, demonstrating a willingness to help others and a dedication to achieving the team's goals.
* The readiness to take over if the Clerk is not present to ensure the efficient operation of the office.
Details:
* Pay £ 14.00PHR
* Working a 30hour week with working from home on a Friday
* 9am-5pm Monday to Thursday
* 9am-4pm Friday – home based
Starting later on Wednesdays and be available till 7pm on a Wednesday evening
If you believe that this role suits you and you would like to hear more please send us your CV or you can call and speak with Millie or Kimberley