Assistant Facilities Manager

Assistant Facilities Manager
Permanent, Full Time
Salary: £28,000 - £33,000
Hours: Mon-Fri | 8am - 4.30pm
Location: Baker Barracks. Thorney Island, Emsworth, PO10 8D (office based)

Our client are looking for a Assistant Facilities Manager to provide operational support at Baker Barracks in Emsworth.

The Assistant Facilities Manager will provide a variety of administrative duties for our management team to enable a more efficient service to our client.

Your primary focus would be to effectively organise and coordinate all operational administration such as helpdesk, logging jobs, interacting with engineers/contactors, invoicing as well as supporting with reporting aspects of the contract.

This is a new role which has been developed to support the core operations and help improve our efficiency of delivery.

It’s a great opportunity for someone with facilities experience to develop their skillset towards becoming a future Facilities Manager.

The successful candidate will have:

• Previous administration experience with interest to develop
• An understanding of facilities management would be useful
• Excellent communication skills
• Familiarisation with Maximo or similar CAFM system
• Proven IT skills (e.g. Excel, Word etc.) + ability to pick up bespoke systems

You would be responsible for:

• Supporting the Site Facilities Manager(s) to ensure a smooth operation
• Managing CAFM system (Maximo) and the management of all planned and reactive works
• Actively managing the subcontracted delivery with invoices/paperwork issues
• Providing reporting on works undertaken/ to be undertaken
• Supporting with compliance reviews when needed
• Attending client meetings in a note/minute taking capacity
• Assisting senior management team when needed