Attendance Officer

Manpower Recruitment are recruiting for a Full Time Attendance Officer for an established College in Oxford City Centre.

The Role is working 8.30am-5pm Monday to Friday and paying 25647pa.

Main Duties

• To ensure the attendance and punctuality data held is accurate and complete
• To process all absences by recording relevant details and carrying out any subsequent actions needed.
• To help improve attendance rates by ensuring staff carry out their actions and by helping those students with attendance issues as required.
• To highlight students with poor attendance to certain staff members - you will be given a list.
• To carry out a set of required actions for students who start the term late/leave early.
• To support the examination team as required.

Everyday tasks and responsibilities include (this list is not exhaustive):

• Monitoring and tracking student attendance.
• Running unauthorised absence reports for key registration periods.
• Tracking down any missing students (this involves liaising with boarding house staff (for boarders) and parents/guardians (for day students).
• Chasing tutors who have not completed reports.
• Processing notifications of any ill students.
• Informing relevant staff about any absences through iSAMS
• Processing future absence requests -blue form process
• Marking registers with absences in advance (e.g. requested absences, illness for the day) using MIS
• Recording student illnesses on MIS

Weekly tasks and responsibilities include (this list is not exhaustive):

• Carrying out all aspects of the absence appeal procedure.
• Following up attendance and punctuality reports (this involves sending findings to relevant staff, together with any actions they need to take).
• Ensure staff are carrying out their actions, and in a timely manner.
• Pay close attention to students with attendance issues, liaising with relevant staff and the student directly as necessary.
• Ensure that the attendance spreadsheet is updated promptly working with Business Intelligence Manager
• Tracking data to highlight concerns and trends.
• Manage the whole process of attendance related action plans by identifying actions required based on attendance, notifying relevant staff of their actions, ensuring their timely completion and keeping accurate records.

Ongoing tasks and responsibilities include (this list is not exhaustive):

• Provide various types of attendance data to staff as requested (such as an individual's history),
• As and when required, meeting with relevant staff to discuss individual students identified through the attendance tracking; to highlight ongoing concerns when support or intervention is needed; and to encourage improved attendance or move onto compliance
• To advise the school on strategies to promote the regular and punctual attendance of all pupils and assist with the implementation of agreed strategies
• Update school records, analyse attendance data and provide reports
• Keep accurate, clear and concise records of all interventions and consultations and update information on the school's MIS
• Maintain a good working knowledge of the statutory framework and any policies and procedures relating to school attendance
• Liaise with Pastoral Support and academic staff (as applicable) and advise on all matters relating to attendance and where necessary take a lead role in developing work processes to improve school attendance.
• Work on initiatives which raise the awareness of the whole?school community on the importance of good school attendance.
• Any other duties related to student attendance and punctuality

Examinations' tasks and responsibilities include (this list is not exhaustive):
Supporting the Examinations Department by:

• Assisting with the coordination of invigilators.
• Helping support the weekly SCIT examinations for each teaching building (2) and delivering papers
• Assisting with public examinations in terms of preparing the examination rooms, setting out the papers for exams, keeping all papers locked away organising for the return of the papers to the examination board.
• Assisting with public examinations in terms of helping students on the day of the examination by reminding them where to sit, what to hand-over before the examination, the timing of the exam, the rules around using the loos and what can be on the desk for each exam.

If Interested, please get in contact with a Manpower Representative.