Build Secretary

We have a new opportunity for a Build Secretary to join our team within the Vistry Services division, at our Brentwood office. As our Build Secretary you will provide secretarial and administrative support to ensure the smooth running of the build department and the developments. Working as the Build Secretary you will help provide support to our sites undertaking a large range of duties including completing weekly time sheets and passing them to the Payroll department within agreed timescales and collating daily labour figures for all sites. Let's cut to the chase, what's in it for you…

• Competitive basic salary and annual bonus
• Agile working possible (dependent on role)
• Up to 33 days annual leave plus bank holidays
• Private Healthcare and Dental Insurance
• Competitive contributory pension scheme
• Life assurance - 4 x your annual salary
• Share incentive schemes
• Employee rewards portal with many more benefits…

In return, what we would like from you…

• Behave in line with our company values - Integrity, Caring and Quality

• Educated to GCSE standard or equivalent in Maths and English

• Experience of working in an office environment

• Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook

• Excellent numeric and literacy skills

• Able to work with a high degree of accuracy

• Excellent organizational skills

• Ability to communicate with colleagues of varying seniority

• Be able to work well as part of a team and able to use own initiative when required

• Professional, with a positive outlook

• Able to prioritise workload to meet deadlines

• Willingness to learn and develop skills and knowledge

More about the Build Secretary role…

• Logging of customer defects and updating when required
• Liaise with Site Managers regarding customer issues
• Co-ordinate and produce letters, reports, memos as required using Microsoft Office packages
• Holiday cover for reception duties including answering the telephone, record and distribute messages accordingly and process incoming and outgoing post
• Weekly data input into COINs database
• Monoitor and update complaints register
• Process and deal with invoices accordingly, ensuring they are paid within a timely manner
• Identify any issues from site personnel and raise with the Construction Director for Special Projects
• Provide support to all site based personnel to ensure the smooth running of the developments
• Deal with all mobile phone related queries for site based employees
• Order PPE, workwear and stationery items
• Administer filing system for fire safety photographic records
• Arrange and support meetings and events, and arrange accommodation as required
• Assist the Regional Build Director in producing the monthly health and safety reports and board reports

Finally, let's tell you a bit more about us…At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry.