Business Support Assistant

Overview of the Role Do you have experience of working in a busy office environment in an administrative role? Are you an enthusiastic, highly motivated individual with excellent administrative and organisational skills? Can you make a positive contribution to our team?  We are looking for a highly motivated and enthusiastic Business Support Assistant to provide assistance in the smooth running of business operations within Institutes that form part of the Faculty. This post will appeal to anyone who is looking for a varied and interesting role. You will have experience of administrative functions, gained by working in a secretarial or administrative role.  Strong communication and interpersonal skills and the ability to work to a high level of accuracy together with drive, enthusiasm and a proactive approach are essential requirements for the role. You should also have excellent organisational skills and the ability to manage your own workload.  Experience of Microsoft Office or equivalent IT Software is essential.   Main Duties and Responsibilities: As Business Support Assistant you will have a range of duties which will encompass the following: Supporting administrative arrangements across the Institute including purchasing, finance and human resource processes, ensuring they are completed in a timely and accurate manner Raising purchase requests and Goods Receipting Institute purchases; following-up outstanding items and dealing with Goods Receipting queries, including parked invoices liaising with Faculty Purchasing Office as necessary; Manipulating data in University systems and managing local databases (Excel and Access) e.g. teaching databases, local staff database including allocation of desks for new starters and co-ordination of desk space; Supporting the Health and Safety activities within the Institute including induction of new starters Overseeing the maintenance of web profiles for new members of staff and leavers; Organising the regular review and maintenance of the Institute’s Intranet (SharePoint) site, drafting, updating and managing content where appropriate; Developing and maintaining core process documentation for the Institute; Ensuring all information is handled in a sensitive and confidential manner, adhering to any data protection policies Contributing to the continual improvement of administrative support within the Faculty Working closely with service and academic colleagues, as well as other Business Support colleagues, sharing workload and cross covering during periods of absence. Acting as a proactive member of the team, sharing good practice, undertaking general tasks, such as sorting the post, and providing cover for other team members as required; Any other duties as requested and commensurate with the grade. You will report to the local Business Coordinator or Business Manager. To explore the post further or for any queries you may have, please contact: Kasia Pilacinska, Business Coordinator Email: k.pilacinska@leeds.ac.uk Location: Leeds - Main Campus Contract type: Ongoing Further details: Candidate Brief