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Form of workBusiness Support Officer – BromleySalary: £ 15.43 Per HourFull Time: Monday to Friday – 08:30am to 17:00pmRole Purpose:To assist in the provision of a high quality personal and Business Support service to the Chief Executive as directed by the office manager & executive assistant to the chief executive.To deputise and provide cover for the office manager & executive assistant to the chief executive as required to support the efficient operation of the chief executive’s office and continuity of service provision.Assist with projects and research as required by the office manager & executive assistant to the chief executive.Provide a high standard of customer service in all contact with the public, service users and carers, elected members and other key stakeholders.Responsibilities:Provide effective diary management for the chief executive and office manager, recording appointments, arranging accommodation and travel as required.To manage all incoming mail and electronic mail addressed to the chief executive, peruse and pass to the directors or record and redistribute to other members of staff as appropriate with any relevant information.To ensure correspondence including letters, e-mail and telephone calls are managed appropriate, including referring to other members of staff as appropriate and alerting the office manager and executive assistant to CE to specific priorities, issues and complaints.Draft routine correspondence. Respond personally on behalf of CE and office manager & executive assistant to the CE as directed.To assist with the development and maintenance of appropriate administrative systems and procedures including confidential files to support the efficient operation of the CE’s office.Provide appropriate administrative support to a range of meetings. Take and produce minutes/ action notes. Arrange venues, issue invitations, prepare agendas and papers, collate reports and distribute in a timely fashion.Provide and ensure appropriate administrative support to produce documents and presentations as directed by the office manager & executive assistant to CE.Provide project support and undertake research as required.Undertake Business Support for the production, maintenance and reporting of relevant departmental business continuity and emergency planning.To ensure up to date contact lists for staff and partner agencies are in place and maintained for the CEWelcome and receive all visitors to the CE Office. To provide and ensure hospitality and refreshments for visitors, meetings and events.Provide and ensure confidentiality in respect of the work of the CE’s office. Use initiative, sensitivity and discretion.Establish and maintain effective relationships with other departments, partner agencies, elected members and the offices of local members of parliament.Maintain and update a good knowledge of the activities of all aspects of the CEX department, our client, various outside bodies and any current areas of special concern.Raise orders and make payments using the finance systems appropriately, including the ordering of stationary and other office supplies.To set up and maintain a system to monitor complaints/ comments received by the CE, monitor and report back on progress.Undertake any other duties, as required, commensurate with the level of the post, to ensure the efficient and effective running of the CE’s office.We offer:24 hour one on one specialist consultant based within your geographical area4Recruitment Services Employee Benefits ProgrammeOur own dedicated payroll support ensuring you get the full benefits of your paymentRecruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.To discuss this vacancy or other vacancies in your area please contact Megan Eastop- Stanley on (phone number removed) or via email (url removed)
