Cafm Team Leader

Major Recruitment are currently recruiting for a CAFM Team Leader in the Birmingham area

The CAFM Team Leader will primarily be responsible for the administration of changes to the CAFM database.  This will range from but not be limited to updating, asset tables, location tables, resource tables, asbestos and H&S tables etc.  The role will require coordination with required stakeholders to ensure approvals processes are followed to enable compliance and commercial price lists to be maintained.  One of the key functions of this role is to ensure the CAFM processes are being followed and are auditable

Location: Birmingham B18

Working hours: Monday-Thursday (phone number removed)pm and Friday’s remotely from home

Pay rate:  £32-34k (weekly pay)

 To cover maternity for 12 months

Responsibilities

• Daily monitoring and processing of shared mailbox requests.
• Processing of CAFM change forms to update tables in the CAFM system.
• Updating and maintaining change control records in trackers.
• Communicating with various stakeholders to obtain approvals / rejections, follow ups and status updates.
• Improve scheduling to smooth work volumes and support sites with more efficient working / grouping of tasks.
• Review and monitor data tables in CAFM to ensure data accuracy and correct use.
• Update compliance records as required by the contract.

• Support with updating of documentation relating to CAFM processes and training material.
• Coordinate ad-hoc requests with the Operations teams to obtain information required for CAFM updates and following changes in legislation or maintenance requirements in SFG20.
• Produce ad-hoc reports as required by the contract and wider Amey business.
• Support ad-hoc projects that impact on CAFM and compliance.
• Ability to allocate works and delegate Ad-hoc request within the Planet requests team ensuring internal and external deadlines are met
• Monitor punctuality and fundamental behaviours within the team and escalate any issues to line manager
• Provide guidance and knowledge around referrals to the team.
• Supporting internal / client calls when required
• Note taking – in meetings where required
• Cover for Business Improvement (CAFM) Manager
• Ensures that building opening / closing processes are followed when first or last into the office.
• Keeping up to date records of sickness, lateness, Absences and Appointments within the team, escalating to line manager where required.
• Being First point of contact for sickness, lateness, Absences and Appointments, notifying line manager.

Key Skills

• Good literacy skills ensuring that CAFM updates are spelled and formatted correctly
• Good excel skills – Regular use of Lookups and Pivot Tables
• Process awareness – can follow and implement process
• Can interact well with various groups and stakeholders
• Good communication skills
• People development / mentoring / coaching
• Prioritisation and delegating of work within the team
• Problem solving using initiative when dealing with complex queries
• Managing workload and prioritisation of tasks
• Carrying out instruction from Business Improvement (CAFM Manager)

INDLS