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Form of work
SalaryMain purpose of ROLE
This role is designed to work alongside and support the Head of Programme & Events and Festival Manager in the planning and delivery of our festival programme.
It is suited for those passionate about working within the arts, publishing or events sector and who have experience of detailed project organisation and implementation in a fast paced and creative environment.
Duties and Responsibilities
Speaker liaison: Work with speakers (including authors, artists, politicians and performers) publicists and agents to ensure all exceptional communication about all elements of the Festival. Co-ordinate the needs of the festival speakers before and during the festival by booking accommodation and travel and being the lead contact on their arrival to site. Co-ordinate photographic and live recording permissions, press requests and AV requests. Work with Box office to process speaker's ticket requests. Manage the speaker's fee and expenses payments. Co-ordinate the smooth running of the Green Room team.
Programme coordination: Working closely with the festival programmers, liaise with artists, publicists and agents informing them of the fine detail of the festival, including event format. changes to programme. Work with Festival Manager to respond to any logistic requests made in direct relation to the event.
Green Room coordination:Charleston Festival Green Room, in the Charleston house kitchen, is much loved by speakers. You will be responsible for the smooth running of the green room, working closing with the green room team to plan menus, rotas, daily comings and goings and briefings.
Administration: chasing and managing invoices, updating cross-site communication sheets, creating event sheets, green room schedules, festival car schedules and day schedules.
Any other support to ensure the smooth and safe running of the event that are commensurate with the general level of responsibility of this post.
