Clinic Preparation Clerk - Oncology Admin

To ensure all notes located in the hospital for forthcoming clinics are located and delivered to the prepping office within the timescales as designated by the Team Leader. Using Mobile Technology utilise the Prepping Application to view all volumes and types of patient notes with the latest tracing information to ensure the relevant notes are available for prepping in time for the allocated clinic. Alternatively, to use the Combined Pulling List report to collect and record notes collected for all specialities. This will be printed every morning by the Team Leader. To work with the Notes Preparation Team of the day and deliver completed notes to designated Outpatient Areas within the required timescales. To print Referral Packs from the Oncology Drive/Secretaries and file within the casenotes. To manage the redirected post (Case Notes) sort and remove from the Oncology Medical Records and return to Bush Park as necessary. Work with the Post Room on L2 to ensure correct delivery locations are understood by the Vinci team members. To utilise the Prepping Application to view all clinics for the next 7 days, allocated by the Team Leader. To utilise the Prepping Application to view a summary count of all allocated clinics, by specialty, on a specified day to enable daily workload review. To print an up to date clinic attendance list prior to preparing clinic. To check for any late add-ons and request accordingly To follow the correct procedure as outlined in the appropriate APN when identifying a patient with an alert on iPM. To highlight any discrepancies on clinic attendance lists to the relevant appointments clerk in a timely fashion. To ensure that all correspondence for new appointments is filed within the notes. To follow Trust procedures for the requesting of patient casenotes in time to ensure adequate preparation. Once received organising contents of the patient casenotes to comply with the Trust standard filing format. To ensure that patient front sheet and labels correspond with the patient details on iPM and the referral letter, making changes to iPM if necessary including removing all old patient front sheets and labels if the patients address has changed. To ensure that the correct chapter card relating to the current appointment is inserted into the patient casenotes. To ensure that outcome forms are inserted into the patient casenotes prior to the appointment to meet the current RTT pathway. Where applicable 2WW outcome forms will need to be added to the patient casenotes. To ensure authorisation is received from the Prepping Team leader before any temporary notes are raised.