Co-curricular Administrator

Brighton College Prep School is seeking a Co-curricular Administrator to start as soon as possible. This is a full-time, term-time role (35 weeks) plus an additional five weeks.
The role will provide administrative support for co-curricular areas of activity at the Prep site. This will be in liaison and collaboration with the office on both sites on any linked co-curricular activity.
KEY RESPONSIBILITIES:
• To administer the school calendar on iSAMS, including the administration and management of all events at both sites and in liaison with the College, where necessary.
• To collaborate with staff and the Senior Management team on the production and printing of the school’s termly booklet.
• To produce the school weekly information bulletin for staff and for the Newsletter detailing all events and activities scheduled (the Week Ahead document).
• To maintain the administrational paperwork and payment related to school trips and tours in liaison with trip leaders, including sourcing and booking accommodation and transport where required.
• Collaborating with IT, data and innovation departments, providing feedback on software improvements and efficiencies and reporting issues.
• Utilising MSP (parent portal) to create forms and upload documents as required for parents viewing.
• To complete administration associated with pupil and staff school photos.
• To be trained in and perform First Aid as required.
• To cover Parent evening events, in rotation with other office staff (hours taken from additional 5 week allowance*).
• To support and cover where required front of house duties in the Prep reception, answering the phone, responding to queries and receiving visitors.
• To be responsible for assisting with the administration related to all co-curricular activity:
• Music/Drama: Using SOCS and internal room booking system to administer individual and group music and drama lesson schedules, communicating with parents and teachers regarding lesson changes and requests.
• Music: To assist with administering individual music lessons with VMT's, ensembles within the department and the ABRSM and Trinity Music Exams.
• Drama: To assist with administering the LAMDA programme, including individual lessons and exam scheduling.
• Informing parents regarding school productions and associated rehearsals.
• Sport: To assist with administering sports provision for the Director of Sport and Heads of Sports, including coaches, match teas and associated bookings.
HOURS OF WORK:
• 37.5 hours per week, 8.30am to 5.00pm with a 60-minute unpaid lunchbreak, Monday to Friday inclusive.
• Some flexibility with start and finish times will be required.
• This role is term-time (35 weeks) *plus an additional 5 weeks, as directed by your line manager.
HOLIDAYS:
• Annual leave entitlement is included in the salary for this role.
• Holidays should be taken outside of the working weeks.
WELLBEING:
• Significantly subsidised gym membership for the School of Science and Sport is available for eligible employees, which includes access to yoga and Pilates classes, the gym and swimming pool.
• Healthy heart checks.
• Meditation sessions.
• Generous sickness policy.
• Access to books, magazines and DVDs from the College Library.
BENEFITS:
• Complimentary lunch is provided.
• Free tickets to the College’s music, dance and drama performances.
• Job specific Learning and Development programme available to all employees.
• Life Cover is provided whilst working at Brighton College after successfully passing probation period.
• Brighton College provides a contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
• Perkbox: Employee benefit and rewards platform which provides access to a wide range of discounts, employee benefits and wellbeing resources.
SAFEGUARDING RESPONSIBILITIES:
• This role will involve daily contact with pupils, and you will be engaging in regulated activity relevant to children.
• All staff and volunteers have a responsibility for promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact.