Commercial Assistant

Kenna Recruitment has a fantastic opportunity for an experienced Commercial Assistant with one of the UKs largest Main Contractors, based in Ealing in their stunning Head Office. 

Must have COINS experience.

Overview:

As our Commercial Assistant you will report into the Commercial Director and be responsible for supporting to the wider Commercial teams and assisting in the day to day running of our Construction software package, COINS.

Let’s cut to the chase, what’s in it for you…

• Salary up to £37,000
• Hybrid working (1/2 days WFH)
• Up to 33 days annual leave plus bank holidays
• Private Healthcare and Dental Insurance
• Competitive contributory pension scheme
• Life assurance – 4 x your annual salary
• Share incentive schemes
• Employee rewards portal with many more benefits…

In return, what we would like from you…

• Ability to work under pressure, managing conflicting demands
• Excellent organisational skills and ability to prioritise effectively
• Excellent written and verbal communication skills
• Good working knowledge of Microsoft Office packages, (Word, Excel, Outlook and PowerPoint)
• Knowledge of other databases and Oracle/Coins preferable
• Knowledge of 4Projects preferable
• Ability to successfully engage with a wide range of stakeholders

More about the Commercial Assistant role…

• Assist the buyer with the procurement of materials and site consumables.
• Work with project teams to identify key bulk material requirements and maintain procurement tracker
• Assist with invoice queries and general admin
• Assist site teams with initial site set up with the preparation of low value orders
• Processing, tracking and storage of sub-contract documentation (authorisation forms / executed sub-contracts / Variation Forms / Final Account Statements)
• Processing of subcontractor retention releases.
• Contingent workers : Ensure all relevant paperwork, registers and payments are maintained.
• Customer care : Assist in raising orders, payments and maintaining contra charge register.
• Adoptions & Utilities : Assist in raising order, payments and ,maintaining company registers.
• Aged debt : Review and co-ordinate action to reduce across department
• New subcontractor accounts – Set up forms and information required.
• Sundry/Single payments
• Collating meter readings for site utilities and checking bills for payments.
• Administering BT rebate recovery on completed sites.
• Assisting Department Head in closing down old/completed projects