Address
Form of work
SalaryCommercial Property Secretary
Reading
Salary depending upon experience
An opportunity has arisen for an experienced Legal Secretary to join my client based in Reading.
Key Skills/Qualifications:
- RSA stage 1 or 2; Min. 60wpm with min. 80% accuracy; Audio and copy typing skills
- Good written and spoken English; polite professional telephone skills;
- Good working knowledge of word
- Confidentiality essential
Experience Requirements:
- Specialist Property Legal experience and good general secretarial experience essential
- Excellent organisational skills
- Pays attention to detail
- Team player
- Well organised
- Flexible - willingness to work late if needed
- Able to work effectively under pressure / meet tight deadlines
- Able to adapt to new technologies and working methods
- Professional and confident approach
- Enthusiastic, friendly and helpful
- Pro-active and able to use initiative
- Good communicator
General Description of Job
- Types, corrects and amends a variety of legal correspondence and documentation, high volume of typing.
- General administration duties including, keeping case/client files up to date; creating new files; referencing; general filing. Ensuring familiarity with lawyer’s clients & cases.
- Professionally answering internal and external telephone calls and efficient message taking.
- Keeps own and lawyers diaries up to date. Book meeting rooms as necessary.
- In solicitors absence checks post/voicemail and email ensuring urgent matters are dealt with.
- Provides holiday/absence and pressure cover for other secretaries as needed.
- Prepare client bills for lawyer review and approval. May undertake chargeable work as directed by lawyer.
- Is familiar with and adheres to firm’s policies and procedures.
- Willing to undertake all jobs to ensure smooth running of office
Other
- Undertaking online and paper searches (knowledge of all searches and how to apply for them is very important e.g. Index Map Searches, commercial drainage and water enquiries etc).
- Amending leases, contracts and reports. Collating documentation ready to send out to client.
- Obtaining precedents from books or online.
- Land Registry applications.
- Prepare draft SDLT returns.
- Submit SDLT returns on line.
- Undertaking billing monthly including preparation for narratives from the system, letters and emails.
- Managing monthly reporting for major clients.
- Regular updating of deeds bible for major clients.
- Overall knowledge of a whole general Commercial Property transaction is also quite important.
IF YOU ARE INTERESTED IN THIS POSITION PLEASE SUBMIT YOUR CV TO TANYA BROWN AT BROWNS RECRUITMENT CONSULTANCY AS DIRECTED.
