Communications & Events Officer

The Talent Set are delighted to be working with a prestigious environmental charity to find their Events & Communications Officer.
The charity offers a flexible working environment, with an expectation of working from their Oxford Street office 5 days per month.
This is a new role, boosting the events and communications capacity at an exciting time of growth for charity. You will be responsible for operational event management for all the charity’s events, including full administrative support, running the invitation process and guest lists, organisation of collateral (including marketing and promotional information), and researching and inviting speakers. You will be responsible for follow-up activity such as wider dissemination of event content, evaluation, and reporting.
Working on events will account for approximately 60% of the role. The remaining time will be spent supporting the wider charity and communications team with administrative tasks. This will include supporting the team with mailings and coordination of activities, drafting communications materials such as updates for staff, newsletters, press, and website copy. You will support the production of collateral for the charity working with freelance designers and copyeditors and having responsibility for the coordination of production and delivery of materials.
Key Responsibilities:
Events:

• Provide end-to-end events oversight from planning through to delivery and evaluation
• Scoping venues, liaising with contractors and external agencies, managing guest lists, creating and sending invitations, and recording responses and registrations.
• Assisting the Head of External Affairs in overseeing event costs and invoicing processes, timelines, and logistics of events.
• Acting as the main coordinator and event lead to ensure their smooth running.
• Creating briefing notes and liaising with speakers and key guests, arrange briefing and debrief meeting.
• Working with the wider communications team, leading on promotion of events using social and digital media.
• Leading on reporting on the success and impact of events using e.g. Salesforce, Eventbrite.

Communications:

• Working with the communications team, lead on the production and delivery of collateral including banners, posters, and other printed materials.
• Supporting on press office activity including drafting releases, features, and comments according to the Communications Strategy for publication on the website and distribution to media contacts.
• Assist with on reporting on communications activity to the Board of Trustees and others, as necessary.
• Assist with the digital activity including posting to our social media channels, e-mailing lists, and website.

Person Specification:
 

• Knowledge of communications, media and PR.
• Knowledge of online event invitation portals (e.g. Eventbrite).
• Knowledge of customer relationship databases.
• Knowledge of social media platforms.
• Experience of event planning and management.
• Excellent written and verbal communications skills. Good spelling, grammar, and attention to detail are a must.
• Excellent relationship management skills.
• Proficient in all standard Microsoft programmes and experience of using a database/customer relationship management system.

To be considered for this position please apply with your CV as soon as possible, regrettably please note we may not be able to reply to each and every application.
We are committed to diverse and inclusive recruitment practises that ensure equal opportunity for everyone, regardless of race, sexual orientation, mental or physical disability, age or gender. We encourage applications from all backgrounds and will happily make reasonable adjustments to always ensure a fair process.