Community And Education Coordinator

The Royal Philharmonic Orchestra is looking for a motivated individual to join the award-winning Community and Education department (RPO Resound) in the role of Community and Education Coordinator. The role will support the smooth planning and delivery of the Orchestra’s extensive range of workshops, concerts, public events and participatory opportunities.  RPO Resound engages over 9,000 participants a year with the Orchestra and its musicians, offering a diverse programme of quality creative learning and participatory projects. Responding to the specific 1 needs of the communities it serves, RPO Resound encompasses work in schools and special schools, local and community based activities, partnerships with music services and cultural education providers, a strong Arts & Health strand, and further enrichment activities supporting the Orchestra’s concerts and residencies.  

Project Coordination

• Provide administrative and on-the-ground coordination for events and projects around the UK and occasionally internationally where the Orchestra is resident, including taking responsibility for coordinating RPO teams, partners and participants on project days
• With the support of the Director of Community and Education and Project Managers, contribute to the planning, administration and delivery of events and projects around the UK and occasionally internationally where the Orchestra is resident
• Liaise with various stakeholders involved in project work including Music Education Hubs, arts organisations, venues, funders, schools, community centres, youth clubs, participants and families, maintaining clear communication and up-to-date sharing of information
• Coordinate project timetables and logistics including booking venues, preparing instruments and resources, and transportation
• Support the financial management of projects, keeping clear records of income and expenditure, and liaising with finance to raise and track invoices   
• Book musicians, artists and workshop leaders and provide them with appropriate briefs, resources and training in advance of project activities
• Support Resound Project Managers and colleagues in the Marketing team to create and disseminate recruitment materials and information for press and online marketing
• Create supporting resources and materials (recordings, teacher packs, repertoire information sheets) for projects as required
• Support the evaluation of projects, capturing feedback from all stakeholders, analysing quantitative and qualitative data, and producing summary reports for partners and funders, and to inform future practice
• Ensure project environments are safe, risk assessed, and adhere to RPO Health & Safety, accessibility and Safeguarding protocols and risk assessment methods
• Collaborate with colleagues from other RPO departments to support the smooth running of projects and events, including Concerts, Finance and Business Development colleagues

Departmental Administration

• Alongside Project Managers, maintain the online diary system (ArtsVision) and produce the monthly members booking schedule for RPO Resound outlining upcoming activity and supplying information for musicians wishing to book onto projects
• Produce monthly fee sheets, outlining musicians and artists requiring payment and relevant fees for review by the Director of Community and Education and submission to finance
• Support the collection and analysis of monitoring statistics for all projects, producing reports in various formats as required for Arts Council England and other funders or purposes
• With other team members, maintain general departmental collections, including music and scores, photograph and video databases, evaluation materials and testimonials, and departmental templates
• Maintain departmental communications, fielding queries about the department’s work and responding to general correspondence
• Monitor the department’s stock of instruments and resources, including organising repairs and replacements as required

Other Duties

• Coordinate and track DBS checks for employees and artists in line with the organisation’s safeguarding policies
• Observe safeguarding and child protection, health and safety and equal opportunities policies and procedures
• Be an ambassador for the RPO and represent the organisation in a variety of situations
• Support information gathering for fundraising applications and reporting
• Undertake any other duties as may be required