AddressJob title: Company Secretariat Manager – Share Plans
Location: Frimley, Surrey. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.
Salary: £90,000 + depending on experience
What you’ll be doing:
Share Plan administration:
- Responsible for the strategic and operational oversight of the Company’s share plan activities
- Manage the day-to-day activities and key deliverables, including assisting with the preparation of grant documentation, share plan grants, vestings, dividends, and respond to data requests
- Work collaboratively with internal stakeholders in Reward, Finance, Payroll, Communications, Legal and Tax functions to ensure any internal requirements are defined and delivered
- Alongside Reward, review and identify strategic opportunities to simplify and improve Share Plans offering and processes
Listing Requirements, Share Dealing & Communication:
- Set closed periods and issue reminders as appropriate; prepare and release routine Stock Exchange announcements; maintain confidential/insider lists and keep the insider management platform up to date
- Alongside the Deputy Company Secretary, manage the operation of the Share Dealing Code and deal with requests from employees and PDMRs; maintain a Permission to Deal Register and major shareholders register; ensure Stock Exchange announcements of PDMR dealings are made on a timely basis
Your skills and experiences:
- Certified in employee share plan practice with demonstrable experience in executive share plan management
- An excellent working knowledge of Executive (LTIPs) and Share Incentive Plans and their administration in an international listed company environment
- Experience of dealing with senior executives (Management Board and Executive level)
Benefits:
You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual incentive.
The Legal Secretariat Team:
This role sits within the legal Secretariat function within Head Office reporting into the Deputy Company Secretary, with line managerial responsibilities consisting of 1 direct report. We are looking for a self-motivated and pro-active team player, comfortable managing internal and external relationships and always looking to contribute to the department’s overall objectives. This is a fantastic opportunity to work for a hugely successful defence company, building effective working relationships with influential stakeholders.
Why BAE Systems?
This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals.
We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.”
Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.
Closing Date: 12th March 2024
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
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