Company Secretary Manager

We are Alter Domus. Our name means "The Other House" and we're a world leading provider of integrated solutions for the alternative investment industry. We believe in being different. Here, you progress on merit, not who you know. You speak openly, whoever you're speaking to. And it's your freedom to decide which cutting-edge kind of finance professional you want to be. Join more than 5,100 fund administration, accounting, tax, loan administration and legal experts worldwide and take pride in being alternative.
Alter Domus clients include the world's leading asset managers, lenders and asset owners. We're specialists who use the most innovative technologies to create unparalleled solutions for the private equity, real assets and debt capital markets sectors. This is where standout talent advances what's possible in fund administration, corporate services, depositary services, transfer pricing, domiciliation, management company services, loan administration, agency services, trade settlement and CLO manager services.
JOB DESCRIPTION:
• You will have day to day responsibility for the Corporate Governance, Board Management and Company Secretarial services for a portfolio of regulated and unregulated entities including funds, feeder vehicles general partners and holding companies, and will act as one of the main liaison and points of contact for these matters relating to the client;
• This is a management leadership role for the Senior Officers and Officers, responsible for the staff, along with being knowledgeable about the quality of your work and their work that is carried out for all clients. You will review work produced for submission from the Senior Officers and Officers which at times will be presented to directors and senior management;
• Work in conjunction with other members of the Team in providing on the job training to ensure a comprehensive Company Secretarial Service; and
• While employed as a Manager you will be required to attend training to enhance your current skills and learn new ones.
YOUR RESPONSIBILITIES WILL INCLUDE:
• Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication;
• Preparing for and participating in board and shareholders' meetings, including but limited to drafting of agenda, preparation of board papers, attending meetings as representative of Alter Domus Guernsey in its capacity as Company Secretary and producing minutes and action point schedules;
• Ensuring compliance with the GFSC's Code of Corporate Governance where appropriate;
• Maintenance of statutory records for entities and ensuring filing requirements are met;
• Review, circulation and completion of transaction documentation;
• Support the fund administration team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities;
• When required, assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files;
• Attend industry and networking events to represent Alter Domus thus creating and strengthening relationships;
• Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards;
• Facilitate the execution of all client legal documentation;
• Regular staff meetings to ensure the smooth running of the department.
YOUR PROFILE:
• Have a passion for your role and for building successful client and Board relationships through teamwork and high standards of service;
• Hold a relevant professional qualification or be working towards one;
• Have 5 to 10 years' experience, with 1 to 2 years at Manager level of providing company secretarial and governance support services in the investment funds and/or fiduciary industry and be able to show a strong track record in dealing with clients and their boards of directors; and
• Effective organisation skills with the ability to prioritise tasks, work to deadlines and be able to take initiative to act without waiting for direction where appropriate.