Compliance Assistant

Overview of Responsibilities

As an employee of UKAEA you will benefit from:

• Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
• Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).
• Flexible working options including family friendly policies.
• Employee Assistance Programme and trained Mental Health First Aiders, 
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• Wide range of career development opportunities
• A vibrant culture committed to equality and being fully inclusive

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions.

The Role

Are you looking for an exciting opportunity to work with a range of stakeholders and make a difference to the climate change crisis? Join our team as a Compliance Assistant and contribute to the future of fusion energy.

You will play a pivotal role in offering administration support to ensure compliance with current procurement regulations and will work in a collaborative and inclusive team to monitor the department’s and UKAEA’s compliance to procedures and processes in line with DESNZ requirements and Cabinet Office. You will maintain and update a range of databases and provide administration support across all areas of compliance and procurement, dealing with a variety of queries that arise. 

Additional Responsibilities:

• Raising and processing new supplier and sundry requests
• Provide advice, guidance and support to a range of users across UKAEA
• Maintenance and management of queries received in the procurement email inbox and from the procurement helpdesk system
• Undertake compliance checks on the creation and amendments to vendors
• Liaison with a number of stakeholders to resolve any invoicing and PO discrepancies
• Running regular reports and submitting to relevant colleagues in a timely manner
• Maintain accurate and up-to-date records of compliance activities

Please note, you will be required to work on site on Culham Campus for 2 days a week minimum. We are also open to receiving applications who require part time working hours, but please specify expectations when applying.

Qualifications

Essential Requirements:

• 5 GCSEs (two of which must be Maths & English Language)
• Office based administration experience
• Demonstrable attention to detail with the ability to adapt depending on business requirements and incoming queries
• Proficient in Microsoft Office applications, specifically Word and Excel
• Demonstrable experience working with a multitude of tasks and ability to prioritise effectively

Please note that procurement and / or public sector experience is not required and full training will be provided.

NOTE: Additional ad-hoc tasks, and the complete job description will be provided later in the recruitment process.