Construction Secretary

Our client has an exciting opportunity to join them in the permanent vacancy of Construction Secretary.

Main Activities:

• Comprehensive secretarial and general administrative support to the Construction Director and Customer Care Manager.
• Maintain and update diary of Construction Director
• Production and distribution of letters, memos, faxes, reports utilising Microsoft Word, E-mail and Excel (sometimes involving dictation over the telephone, (no shorthand necessary), audio dictation, copy typing.
• Updating weekly build progress reports (Excel)
• Maintain up-to-date filing system/plot file system for the Department/setting up plot files for when new development comes on line.
• Liaise with HO in arranging relevant courses for site staff
• Maintain all files in relation to CML to include commissioning certificates and handover packs for affordable housing providers
• Liaise with Office Manager to ensure holidays between yourself then her do not clash as to necessitate adequate cover within the office. Similarly, to liaise over lunch time cover also
• Generally, work as part of a team to ensure the professional image of the company is maintained at all times.
• Attend site as required to organise and maintain site office filing.
• Provide support to Customer Care Manager when required.

You will also:

• Process daily post, correspondence and memos etc. to be sent to site for their records.
• Answer incoming calls and direct as appropriate.
• Update outstanding defects list.

Knowledge & Specific Job Skills:

• Knowledge of both Microsoft Word and Excel.
• Accuracy and attention detail is essential.
• Professional & polite telephone manner, good interpersonal skills and self-motivated.
• Good communication.
• Some knowledge of the construction industry/technical terms would be an advantage.

Full Time: Monday to Friday