AddressSalary : Up to £24K
Location : Remote
Contract Type : Permanent
Hours: 40 hours a week flexible (8am – 5pm)
Reporting to: Contract Administrator
Role Type: Permanent
Pareto are currently looking for a Contract Administrator to join us on a full time basis to be based remotely. Occasional visits to client sites with expenses paid.
Responsibilities to include but not limited to:
- Monitoring the client email inbox and logging jobs
- Inputting and tracking reactive jobs on the CAFM system
- Actively monitoring open jobs including chasing engineers for updates and allocating reactive jobs to engineers and contractors
- Raising purchasing orders for engineers and other team members as required
- Allocating PPM tasks to engineers and contractors
- Scanning compliance documentation (in-house and sub-contractor)
- Closing down completed jobs and uploading any associated paperwork
- Reviewing documentation and raising any issues to the Account Manager
- Monitoring up and coming inspections and co-ordinating dates with sub-contractors and the Account Manager
- Following up with sub-contractors paperwork/certificates in relation to completed works/inspections
- Raising remedial actions following works or inspections
- Assisting the Account Manager with the raising of quotes as required
- Assessing completeness and appropriateness of sub-contractor RAMS
Key Requirements:
- Previous administrative experience desirable
- Previous helpdesk experience is desirable
- Previous experience overseeing contractors required
- Demonstrate strong administration skills
- Strong IT skills including Microsoft Office
- Excellent telephone and email manner, with solid communication and interpersonal skills
- Excellent attention to detail
