Conveyancing Assistant based in Northampton.
Monday to Friday, 8:30am - 5pm
Progression and Training provided.
Principle Objectives
- Help the conveyancing team to provide a quality and comprehensive conveyancing service with a customer service focus.
- Offer support to Property Assistants and Case Handlers.
- Work as part of a team to ensure all transactions are dealt with efficiently and proactively.
Key Duties and Responsibilities include
- Open files on both the case management system and accounts system.
- Provide quotations to clients and record on any referral spreadsheet.
- Issue secondary forms to client, diarise and chase if necessary.
- Carry out Bankruptcy searches via the Land Registry Portal.
- Request, diarise and chase any redemption figures.
- Acknowledge contract papers and apply for searches.
- Import search results to Intelliworks and print first page of report as evidence result is back.
- Ensure all referral reports are up to date on a daily basis.
- Attend to any office administration requested to include post, filing, account balances and file closures.
- Prepare and issue contract papers to the buyers solicitors.
- Provide regular updates to clients, Estate Agents and other solicitors.
- Answer the phones in a timely manner
- Deal with all contacts in professional manner.
- Ensure secondary forms, Identification, and Source of Funds information is received by client at early stages of the transaction.
- Ensure all checklists are kept up to date.
- Perform conflict checks and import results, refer to Case Handler if not a passed result.
- Download Office Copy Entries and any filed documents from the Land Registry Portal.
- Perform conflict checks.
- Action Memorandum of Sales and send our initial letters to sellers and buyers solicitors.
- Request contract papers from the sellers solicitors, diarise and chase if necessary.