Corporate Development Assistant

Vacancy Information
Division / Department - Corporate Development
Grade - Grade E
Status - Full Time or Happy to Talk Flexible Working
Contract Type - Permanent
Salary Grade Range - £26,109 - £29,654
Working Hours - 36.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Surrey Police Headquarters, Guildford
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
From your first day with us you will be part of a policing family making a real difference.
It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.
In this role you will be:
Providing an effective and efficient support and administrative service to Corporate Development Senior Management Team (SMT), including full administrative support for meetings, inbox management, managing Teams channels and all associated databases and documentation.
You will be a point of contact and advice for internal and external enquiries, responding in an appropriate manner in order to allow the department to operate effectively and provide a high level of customer service including:
1- Provide administrative duties to Corporate Development SMT including arrangements for meetings; administration of agendas, briefing papers, minute taking, booking venues, receiving visitors, maintaining the filing system.
2- Respond to calls for service within Corporate Development and undertake support tasks to assist in the delivery of an efficient and effective service to stakeholders.
3- Maintain an overview of pertinent departmental issues and work being undertaken within the department to be able to respond to any queries in the absence of or on behalf of SMT.
4- Responsible for administering the Corporate Development procurement process and system, monitoring and ordering of stationery, equipment and furniture, printing and graphics. To process all orders, liaising with external suppliers regarding the servicing and fault logging of equipment and with finance to ensure payment is processed.
5- Administer recruitment processes and arrange induction and training courses on behalf of staff including negotiating with providers to obtain suitable discounts for course costs.
6- Develop and maintain appropriate filing, administrative and communication systems, in line with standard processes, to ensure documentation and information is readily available and tasks are completed on time and to budget.
7- Administer and maintain relevant departmental databases, ensuring data entries are in compliance with procedures and actions are updated.
8- Undertake various tasks within Corporate Development at the request of the SMT and produce identified outcomes within set timescales and minimal supervision.
9- Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.
Skills & Experience
It is essential that the post holder:
1- Has proven and well evidenced interpersonal skills including an ability to be articulate, be discreet, diplomatic and polite and is creative and innovative.
2-Has proven and well evidenced experience of successfully working with administrative procedures and systems within a dynamic office environment.
3- Has proven and well evidenced experience of working with the minimum of supervision and has the ability to respond effectively to rapidly changing demands and priorities in a flexible and constructive manner.
4- Can cope with pressure, prioritising and planning work effectively.
5- Has proven and well evidenced skills of a good level of IT literacy, using Microsoft Windows based applications, including basic folder management and using Word, Outlook, Excel, PowerPoint and the internet, Microsoft 365 and Teams.
6- Has proven and well evidenced experience of good communication skills with the ability to communicate, both orally and written, with staff at all levels within and outside the organisation.
7- Has demonstrable experience of good problem-solving techniques that bring about performance improvement.
8- Has 5 GCSEs grade C or above (or equivalent) to include Maths and English.
Why Work With Us?
Policing is an exciting 24/7 business and we all have commitments outside work. We're invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.
We take pride in looking after our people and offer a variety of benefits;
•career progression
•contributory pension scheme (LGPS)
•generous annual leave allowance
•discounts for everyday spend
•on-site gyms and a range of sports clubs
•generous and supportive parental leave
•financial and mental wellbeing guidance and support
•discounted contributory healthcare scheme
Please use the following links for more information on the benefits of working with Surrey Police or Sussex Police
Diversity Statement
We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious belief, we would love to hear from you.
Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police
Further Information
For more information about this role please contact Asli.Bayraktarhockley@surrey.police.uk.
We recognise that our people are balancing demanding careers with commitments and interests outside of work. We welcome applications and discussion with candidates who want to work full-time or part-time/flexible hours.
This vacancy will be based at Headquarters, Guildford.