AddressAre you a driven and ambitious individual who loves undertaking projects, working with Data and supporting the wider office looking to take the next step in your career? Are you looking for a role that provides a broad spectrum of responsibilities, allows you to work closely with the senior leadership team, and have no two days the same? If so, we have an exciting opportunity for you to join our team.
Signature Recruitment is a privately owned, independent consultancy, dedicated to the recruitment of temporary, contract and permanent Business Support staff across London and Bristol.
Our central Bristol (dog friendly) office is looking for an experienced Project and Office Manager to run the back office. Your role will encompass a range of responsibilities including office management, compliance, operations, projects, accounts, CSR and PA tasks.
This is a part time role between 15 – 21 hours per week. Due to monthly reporting cycles we will require higher hours for one week per month.
Info:
- £35,000 - £40,000
- Part time role working 21 hours per week.
- Employer pension contributions
- Hybrid working – we offer the opportunity to work from home for one day a week.
- Welcoming office – we have a bright, dog-friendly office based in central Bristol.
- Growth – this role will allow you to develop your project management and communication skills.
The role covers a number of areas including:
HR:
- Manage HR processes for starters and leavers including issuing documents and keeping accurate records.
- Deliver general office induction to new starters.
- Maintain employee records including contracts, disciplinary records, annual leave and sick leave records.
- Manage monthly staff payroll including collating bonus information for authorisation by the Director and making payments.
- Note and instigate birthday and anniversary celebrations.
- Support employee engagement initiatives.
Reporting:
- Complete and distribute weekly and monthly reporting and analysis on business activity and performance; forecast vs actual etc.
- Produce engaging data for monthly team presentations.
- Produce reports for quarterly meetings.
- Generate reports and NPS through customer feedback platform.
Compliance:
- Oversee compliance offering support where required.
- Deliver compliance training to new starters.
- Conduct internal compliance audits.
- Oversee the company’s GDPR compliance including but not limited to: delivering training to new starters; delivering top-up training as required; making and documenting process improvements; overseeing data deletion process including passing deletion requests to clients where relevant.
Supplier management:
- Manage existing supplier relationships against SLA’s.
- Liaising with new suppliers and sourcing quotes when required.
- Ensuring all new clients and suppliers have been credit checked and terms of business agreed.
- Liaise with HMRC, REC and UK Border Agency regarding legislative queries.
Office Management:
- Make continual process improvements, updating guidance documents and rolling our new processes to the team
- Manage office stock levels
- Manage IT including new user set-up and troubleshooting; liaise with IT supplier to resolve issues in a timely manner; maintain equipment inventory
- Organise events e.g reward trips, Christmas party and client and networking events as required
- PA support including travel arrangements, booking meetings and other ad hoc support as required
Project work will include implementing new systems, initiatives and efficiencies into the organisation and general business improvement.
Requirements:
- Live our values; excellence, growth and enthusiasm
- Demonstrable ability to communicate to a high level (written and verbal)
- Excellent attention to detail – numeracy and literacy
- Very competent with tech and picking up new systems
- An analytical approach to project work
- A natural completer/finisher
- Basic accounts knowledge and commercial acumen
- Numeracy, with a firm grasp of numbers, budget planning, comfortable with spreadsheet work and reporting
The ideal candidate for this opportunity will have experience within an SME, enjoy a fast-paced environment and be a natural completer/finisher. Excellent attention to detail, being technology savvy and organisation skills are all essential for this role.
This role would encompass three days per week, one day WFH. Working hours are 9am to 6pm or 8:30am to 5:30pm Monday to Thursday, 5pm Friday finish.
If this role sounds of interest to you, please send your CV to Amelia by emailing ameliag@signaturebristol.co.uk or call 0117 45 23 456.
Whilst we will endeavor to contact you following your response due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application has not been successful but we will keep your details on file for future opportunities
Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation.
Job Types: Part-time, Permanent
Salary: £35,000.00-£40,000.00 per year
Expected hours: 15 – 21 per week
Benefits:
- Company pension
Schedule:
- Monday to Friday
Work Location: In person
