Data Co-ordinator

Salary: £25,742 to £26,444 with progression to £27,979 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 14 March 2024

The Role

This is an exciting opportunity for a talented and motivated individual with good organizational and communication skills to join an international, multidisciplinary team working in the area of translational research for neuromuscular diseases.

Based at the John Walton Muscular Dystrophy Research Centre (JWMDRC) at Newcastle University, you will play a key role supporting both the UK SMA Patient Registry Manager and the Adult SMA REACH project. 

You will have excellent knowledge of good data management principles, evidence of ability to identify errors in data, data query management and data reporting.  

This full-time post is tenable until 31/05/2025. 

The post will be based at the John Walton Muscular Dystrophy Research Centre (JWMDRC) at Newcastle University. 

Informal enquires to Sonia Segovia, Sonia.Segovia@newcastle.ac.uk

For further information please see:
https://adultsmareach.co.uk/
https://www.sma-registry.org.uk/
https://newcastle-muscle.org/

Key Accountabilities

• Communicate with SMA REACH clinic sites on behalf of the UK SMA Patient Registry with regards to patient registration and completion of patient-reported outcome measures (PROMs) in the online Patient Registry
• Monitor SMA REACH clinic dates and communicate with UK SMA Patient Registry participants to support completion of PROMs within a fixed period, either side of clinic dates
• Facilitate secure transfer of PROMs data in a patient-specific manner from the UK SMA Patient Registry to SMA REACH clinic sites
• Work with Adult SMA REACH and with SMA REACH UK (paediatric) projects to provide PROMs data of all consented UK SMA Patient Registry participants, to be aligned, fully anonymised and submitted for review by regulatory authorities
• Work with SMA REACH clinic sites to provide twice yearly reports of PROMs data of their patients
• Transcription of data from patient records to Case Report Forms as required by a specific clinical trial.  Patient records may include medical notes (often handwritten), laboratory test results etc.  Case Report Forms may be based on an electronic or paper system
• Required to make decisions, using trial specific tools, when transcribing data into Case Report Forms.  This will be in relation to clinical information and will involve relating the request for information to what is actually recorded in the notes
• Liaising with a range of internal and external interested parties such as senior clinical and non-clinical staff, funders, PI’s and nursing staff, reviewing patient records to proactively and independently retrieve required data
• Support work to ensure that all data reporting requirements both internally and externally are met, including responding to routine deadlines and ad hoc information requests
• Adhere to University and Trust policies in relation to data security and integrity
• Adhere to University and Trust policies in relation to Data Protection/Caldicott Guidelines
• Routinely audit data quality on the manual and electronic systems within the Adult SMA REACH database to ensure that high standards are met and comply with University and Trust external governing bodies’ requirements
• Assist the Clinical Trials Co-ordinators in all aspects of maintaining records of patients participating in the Adult SMA REACH natural history study
• Help with the preparation for, and facilitation of, audits and/or inspections
• Provide administrative support when needed as directed by their line manager
• Take responsibility for continuous improvement of research administrative processes and target achievement, in line with changing regulations and faculty strategy
• Take responsibility for identifying own learning needs, including identifying appropriate courses to ensure up to date knowledge in the regulations governing clinical research and research data
• Be aware of and take responsibility for working in accordance with applicable regulations and guidance including the International Conference on Harmonisation (ICH) Guidelines on Good Clinical Practice, UK Regulations on Clinical Trials, Data Protection Act and Research Governance Framework for Health and Social Care
• To assist with other research administrative functions within the JWMDRC to provide cover for staff absence due to holidays and sickness

The Person 

Knowledge, Skills and Experience 

•    Knowledge of medical terminology
•    Knowledge of University and Trust policies regarding Data Protection Act and the Caldicott Guidelines
•    Experienced in all aspects of Microsoft Windows applications
•    Able to concentrate on routine tasks whilst maintaining attention to detail
•    Excellent interpersonal and communication skills (both written and verbal)
•    Good time management skills
•    Ability to prioritise workloads
•    Ability to accurately transfer data from one medium to another using both paper based and electronic data capture
•    Previous Database and Data Management experience
•    Evidence of Admin and Clerical experience

Desirable

•    An understanding of Good Clinical Practice (GCP) and other regulatory processes involved in clinical trials
•    Knowledge of E-Record
•    Experience within NHS/clinical research

Attributes and Behaviour

•    Meticulous about following processes and procedures and able to organise workload and paperwork accordingly
•    Self motivated and able to work with minimum supervision
•    Willing to undertake personal development training as required
•    Flexibility to work unsocial hours when urgent data capture/resolution is necessary

Desirable

•    An interest in clinical research

Qualifications
•    Educated to A level standard or equivalent

Desirable

•    European Computer Driving licence qualification or equivalent
 

 Newcastle University is a global University where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality.  We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.  We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 26776