Data / Document Controller - Highly Reputable Engineering Firm - M4 Corridor / West London

Data / Document Controller - Highly Reputable Engineering Firm - M4 Corridor / West London

A Highly Reputable and extremely unique Engineering Firm has a requirement for a Data / Document Controller to join their Data team and be based out of a location near Uxbridge. The role will report to the Company Data Coordinator and offers extremely varied tasks and responsibilities to support all aspects of information management. The purpose of the role is to control and handle data, promote best practice and monitor compliance for document control and
information security within the firm.

In this role, the specific responsibilities and objectives include, but are not limited to:

• The provision of document management support, advice and training to all users
• Promoting best practice in the use of SharePoint throughout the whole document lifecycle
• Supporting the implementation and adherence to information management policies, processes and procedures
• Updating and maintaining the firm's intranet (SharePoint) with a focus on search
• Providing support, advice and training to all users on related systems such as Power Automate, Power BI, MS Teams, MS Forms
• Running V-Lookups in Excel for list comparisons
• Migrating data from network drives to SharePoint
• Maintenance of automation using tools such as Visual Basic Applications (VBA) / Power Automate / PowerShell
• Running compliance checks to ensure system integrity, such as running site retention checks and preparing reports to ensure information is processed to compliance standards
• Assisting in site creation, site design (web parts), adding of users, retrieval (search), metadata, review and acceptance workflows
• and versioning

To be a suitable candidate for this Data / Document Controller requirement, a mix of the following skills and experience is required:

• Experience in a similar Document Management, Data Controller or information management role
• A strong knowledge of Document Management Systems including SharePoint. Experience in Documentum, OpenText or Alfresco would also be considered
• Experience in MS365, intermediate MS Excel (V-Lookups) and automation tools such as PowerShell would be highly desirable
• Strong communication, interpersonal and relationship building skills
• An ability to manage conflicting priorities and challenging stakeholders
• The ability to learn new tasks, systems and processes quickly and apply these in a work based setting