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About the job
Job summary
Are you looking for a new and exciting role that will directly impact everyone in the Ministry of Defence? Do you want to be a part of one of the most ambitious projects in Defence People? We are looking for passionate and dedicated individuals to join our team and help us deliver a once-in-a-generation transformation to the service and experiences we provide for our people.
Following the successful launch of a new and modernised HR Services for Civilian Staff, Defence have launched this exciting programme to evolve and expand the Oracle Fusion platform across the whole of the Defence Enterprise. But this is far more than just a digitalisation programme; we will be simplifying and standardising policy and processes to enable innovative new services that enhance the lives of all civil servants, military staff, and their dependants wherever they are serving across the globe. We will provide Leaders and HR Professionals with the user centric tools needed to manage their staff effectively, whilst improving the lived experience for everyone. We are a critical part of the MOD’s Corporate Services Modernisation (CSM) Portfolio and the digitalisation ambition, and we are sponsored and supported at the highest levels Your work will have an valuable impact and will directly contribute to a vastly improved service and great user experience for all.
We are seeking enthusiastic, ambitious, and energetic professionals to work in a close-knit empowered team that will make this happen. The Defence HR Services (Def HRS) Programme Team is an attractive, desirable and rewarding place to work, and we look forward to discussing how you can contribute to our success.
This position is advertised at 37 hours per week.
Job description
These are critical roles within the Defence HRS Programme, which will be pivotal to supporting the delivery of the Defence People Strategy through providing modernised HR Services and experiences for Military personnel and continuing to improve the civilian personnel service. It will also support the Defence People Committee aims of:
- Modernising the core military HR system through moving quickly to a Software as a Service (SaaS) solution, akin to the move of HRMS to MyHR for civilians, and create a single Military and Civilian Enterprise Resource and Planning ecosystem for HR.
- Deliver, through the adoption of this new technology, the catalyst for a fundamental simplification and rationalisation of our People policies and processes.
- Using the opportunities presented by SaaS to fundamentally transform how we “do HR”.
You will be joining the programme from the early stages, where we intend to start a Discovery and Design Phase in May 2024, prior to phased implementation in 2025/26. The project will be delivered using an Agile Approach, alongside a traditional waterfall environment and existing Government Routes for resilience and flexibility on delivery.
You will be responsible for supporting the Defence HRS programme to achieve success, contributing to the Joint Project Office with Defence Business Service (DBS), working with a multitude of stakeholders across the Defence Enterprise at all levels. You will be a strong role model, dealing with issues promptly and in a constructive manner – often across Military Commands and organisational boundaries. Most importantly, you will be passionate and driven to achieve the core vision of the project. We are looking for someone who is positive and has the confidence to take on high volumes of work, and solve complex problems, in their stride.
Responsibilities include:
Supporting the team in all aspects of the delivery of Defence HRS.
Supporting the delivery of benefits against the business case and the production/maintenance of approvals and assurance plans.
Work with the team to support project controls, tracking and reporting delivery against milestones.
Supporting schedule activities and project resources.
Collaborate with project partners at all levels.
Supporting project risks and issues and ensure information is clearly articulated and up to date.
Support in creating key reports and effective governance, remaining in the parameters of project controls.
Support team PMO activities and admin.
Support regular commitments including team meetings and audit activities.
Any other tasks commensurate with the role and grade.
Person specification
Who we are looking for:
The successful candidate must be able to demonstrate their experience and skills against the following essential criteria:
Proven experience in a project management support role
Experience in supporting the delivery of programmes and projects to a high standard.
Experience of supporting a team to deliver at pace and playing your part.
Experience with supporting risks and opportunities and working with stakeholders across organisational boundaries to reduce risk exposure and maximise value.
An excellent communicator that is able to collaborate with colleagues of all levels.
Desirable Experience
Experience of the Ministry of Defence, particularly in Project Delivery or Military Personnel policy.
Agile delivery experience in a service environment.
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Working Together
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity, including diversity of thought
- A Civil Service pension with an average employer contribution of 27%
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
If there are more successful candidates than advertised posts we may recruit more of this grade and role.
Please note, although this is a permanent contract, the programme is lifted for three years. If successful, following completion of the programme, you will be placed in another Defence People role of the same grade.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include: job history; qualification details and previous skills and experience and a personal statement (Max 500 words) providing evidence against the essential criteria.
We'll assess you against these behaviours during the Application stage:
Delivering at Pace
Working Together
We'll assess you against these behaviours during the Interview stage:
Delivering at Pace
Working Together
Feedback will only be provided if you attend an interview or assessment.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
