Department Administrator

Abingdon Road, Culham, Oxfordshire
Full-time
Salary: £25,030 + excellent benefits, including outstanding pension
Division: ARC (RAICo)
Site Location: UKAEA Culham, Oxfordshire
Confirmed Grade: Level 2
Department: Operations and Technology

Company Description

By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs.

UKAEA leads the way in realising fusion energy, partnering with industry and research for groundbreaking advancements. Our goal is to bring fusion electricity to the grid, supported by tomorrow's power stations. In pursuit of our mission, UKAEA embraces core values: Innovative, Committed, Trusted, and Collaborative.

As an employee of UKAEA, you will benefit from:

- Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
- Corporate bonus scheme of up to 7% and a Relocation allowance (if eligible).
- Flexible working options, including family-friendly policies and the right to request flexible working from the start of your employment.
- Employee Assistance Programme and trained Mental Health First Aiders.
- Generous annual leave allowance starting with 25 days, plus 3 days of Christmas closure and 2.5 privilege days, in addition to UK bank holidays.
- Wide range of career development opportunities.
- A vibrant culture committed to equality and being fully inclusive.

The salary for this role is £25,030.

Job Description

This role can be based at any of the following sites: Culham, Oxfordshire.

This role primarily requires onsite presence, with the potential for remote work one day per week in the future.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions.

The Role

Are you ready to join our dynamic team as a Department Administrator? In this essential role, you'll provide administrative support, ensuring our staff's peak efficiency in the Robotics, Repurposing & Decommissioning Directorate. With confidence, as the primary point of contact for general inquiries, you'll swiftly resolve issues or escalate them as necessary. Your responsibilities extend to co-ordinating both UK and international travel and accommodation for the department team. We're looking for an individual who excels at prioritisation, thrives with minimal supervision, and is self-motivated with strong written and verbal communication skills.

Here, you'll be part of an extensive admin team at the forefront of robotics, managing a diverse range of tasks under the broad umbrella of our operations. Multitasking is a must, and you'll collaborate closely with your colleagues in this large team. Initiative is key, particularly when handling intricate travel bookings and ensuring meticulous attention to detail. You'll compare quotes, question discrepancies, and assist new starters with IT-related matters, ticking all the essential boxes. Process compliance is crucial in our organisation, and your role encompasses many administrative functions. These include managing requisitions, handling PO numbers, coordinating meetings, catering arrangements, and managing visitor logistics.

If you're eager to embrace this exciting challenge, we can't wait to hear from you.

As a Department Administrator, you will be:

- Actively engaging as the first point of contact for managing general queries, swiftly addressing issues, and escalating them when the situation requires.
- Leading onsite meeting arrangements: preparing agendas, minute taking, making catering arrangements, managing the ordering and distribution of stationery for the team, and escalating issues as required.
- Processing expense claims per the Authority's procedures and assisting with the new starters' onboarding processes, ensuring the New Starter Checklist is followed.
- Contributing to the recruitment of summer placements.
- Perform any other administrative duties commensurate with the grading of this post.
- Dealing with Display Screen Equipment assessments and reports for staff in line with current legislation.

Qualifications

Essential

- Demonstrable administrative experience
- Good IT skills and proficient in the use of Microsoft Office
- Excellent interpersonal skills
- Proven ability to cope with multiple tasks and prioritise appropriately
- Flexibility to undertake a variety of administrative tasks
- Discrete and professional approach

Desirable

- Experience in arranging international travel and proficiency in using SharePoint

Additional Information

For a full list of benefits and to apply, select the apply button to be taken through to the UKAEA careers pages.

We welcome applications from under-represented groups, particularly individuals from black and other ethnic minority backgrounds, people with disabilities, and women. Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.