Departmental Administrator

• Salary: £21,254 to £22,913 / S5 - S10
• Contract Type: Permanent, Full Time
• Working hours / weeks: 36 hours per week, 39 weeks per year + 10 additional days
• Location: E17 4AZ, Walthamstow, London Borough of Waltham Forest
• Site: Whitefield School

We are looking for a Departmental Administrator to lead on all administration task for their dedicated departments within the school including admissions, organising PCRs, attendance monitoring and maintenance of the pupil database and to work as part of the administrative team to help the school in attaining its aims and objectives.
Key responsibilities:
· To work with the other Departmental administrator to ensure the timely and accurate submission of the school's census.
· Assisting the department with the ordering of academic and supplies, including raising purchase orders, obtaining approval for orders, and placing orders with suppliers.
· Liaising with internal caterers and external providers as required
· Occasionally assisting the site staff with event set up and administrative tasks
· Undertaking word processing of various documents generated within the department.
· Organise and maintain pupils file system for the department
· Organising up to date information and entitlement of free school meals. Writing to parents, liaising with the LEA and maintaining filing system for reminders for the relevant departments.
· Liaise with local authorities, parents, senor leaders with reference to arrangement of initial visits, assessment visits, admission/non-admission into the relevant departments
· Responsible for reviewing documentation to make an initial decision as to whether a referral is appropriate and if so which of the Academy Schools would best meet the pupil's needs
· Preparing the documents for the admissions panel
· Liaising with local authorities and senior leaders regarding referrals, ensuring that local authorities receive a response within the appropriate timescale
· Maintaining records of pupils who have left the Academy, including details of their new placements
· Occasional Reception cover may be required
· Ensuring that pupil records, including safeguarding files, are passed to the new placements within 2 weeks of their leaving the Academy
· Monitor pupils' absence, ensuring that the correct procedures are followed when concerns are highlighted. In liaison with family support, senior leaders and the EWO
About Flourish Learning Trust
With an ethos based on enjoyment, achievement and wellbeing for all, Flourish Learning Trust seeks to open up the world for children and young people with SEND. Located in Waltham Forest, the Trust comprises Joseph Clarke School (for children with vision impairment and /or additional needs), Whitefield School (for pupils with complex needs including autism, learning difficulties and sensory and physical impairments), Flourish Specialist Education Services and thehighly successful Project SEARCH East London.
We are expert in serving children and young people with SEND and giving them the tools, skills and confidence to move on to the next stages of their education and lives.
Why join Flourish Learning trust?
Just as we seek to give our pupils a fantastic school experience, we want every member of our team to find being part of Flourish Learning Trust a fulfilling and enjoyable experience. Whatever their role, we are committed to supporting each team member and giving them every opportunity to progress their careers across our schools and services.
It\'s not always an easy job, but it offers huge job satisfaction. You\'ll be part of a supportive team and we\'ll teach you how. The Trust is noted for its staff training and professional development. There are opportunities to progress in your career through our internal progression scheme.
How To Apply?
To apply, please request an application form from Ellie Field or Francisca Márquez Arenas for more information. Your application is a direct permanent application to our Trust (not through an agency), Hays is our recruitment partner for all permanent appointments.

• Closing date: Thursday, 8th February 2024
• Interview date: Friday, 23rd February 2024

The Trust is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit, ensuring best practice in our recruitment process is essential to our commitment.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk