Development & Engagement Assistant

The post-holder will undertake a range of activities commensurate with the grading and responsibility of the post, which will include some or all of the following:

· Provide administrative support across prospect and donor pipelines for selected senior fundraising staff, including the co-ordination of internal and external meetings, and supporting briefing documents for key stakeholders across the University.

· Provide secretarial and administrative support to selected senior members of staff, including diary management and meeting.

· Make logistical arrangements for alumni, donor and prospective donor visits to the University (e.g. booking rooms and travel, arranging catering and parking etc).

· Manage donor-related enquiries (including shared e-mail accounts), ensuring that the enquiry is replied to or passed on to the appropriate person quickly and efficiently.

· Proof-read and format fundraising proposals, stewardship reports and other written material as required, using specialist software (such as Adobe InDesign) as required.

· Assist in researching and collating project information to support proposals, funding applications and stewardship reports.

· Provide financial reports and updates for specific gifts and fund raising projects, as required.

· Manage Raisers Edge/ database updates as requested by selected senior members of staff, upholding high standards of data quality and adhering to associated data policies and regulations.

· Process expenses for senior members of DDAR staff.

· Provide financial administrative support: including raising purchase orders, ordering and procurement of equipment, setting up new suppliers, Purchasing Card transactions, administration for Frequent Traveller cards

· Provide support for events organised by teams across the Division, from planning and attendance, to post-event follow-up.

· Utilise internal financial and booking systems for travel arrangements

· Work with divisional administrative posts to cover the Divisional reception and main alumni email account, as well as allowing for flexible working during times of peak activity, holidays or sickness

· Such other duties as may be required by members of the Division's Senior Management Team.

· A good educational background to at least GCSE level with proven ability in Mathematics and English.

· Self-motivated and highly organised, with an ability to prioritise tasks as appropriate.

· Proven administrative experience in a busy office environment, including experience of using databases.

· A high level of computer literacy with experience of using a range of applications including Microsoft Office, Outlook, Excel and PowerPoint, along with a willingness to undergo training for any other applications as necessary.

· A keen eye for detail and accuracy, along with excellent proofreading skills.

· A good level of numeracy, analytical and problem-solving skills with the ability to identify and resolve issues effectively.

· Experience of servicing committees (or similar) including minute taking.

· A high order of interpersonal skills and an ability to interact with ease with colleagues, students, volunteers, donors, academics, management and external agencies.

· Excellent verbal and written communication skills, with the ability to build good working relationships quickly.

· An ability to demonstrate tact, discretion and sensitivity in assessing and filtering communications, including confidential and often sensitive information.

· A positive attitude to problem solving and a helpful and friendly customer-focused approach.

· Experience of working in a team environment, has a commitment to achieving shared goals, and can support colleagues in the delivery of objectives, often to tight timescales.

· Knowledge and understanding of fundraising, philanthropy, and charitable giving, along with a personal commitment to, and belief in education, research and scholarly enquiry.

· Knowledge of current trends in university Development and Alumni Relations

· Knowledge of current issues in Higher Education in general.

· A willingness to work outside normal hours as and when required (for which time-off in lieu will be given).

· Experience of using the Raiser's Edge database.

· Experience of legacy fundraising administration.

· Experience of working in higher education or the charity sector, preferably within a fundraising, marketing, or customer service environment.

· Experience of using Campus Solutions and Oracle Financials.

You will need:

• References from last 2 years
• Updated CV

If you are interested and can provide the above details, please apply today or give us a call on !

Shortlisted candidates will be contacted for an interview.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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