Development Programme Manager White City

Job description

Job summary

Imperial is recognised worldwide for being at the forefront of research and education, and with ambitions to grow our impact and develop our education, the institution is embarking upon the next phase of development of its 20-acre campus in West London. Located in the heart of White City, the campus represents a significant and meaningful investment in the Higher Education sector. Building upon the exciting work that we have undertaken on the north site, we will develop a campus that brings together world-class researchers, educators, businesses and partners from academia to work, share ideas and turn cutting edge research and education into benefits for society. We are committed to making a positive impact, working with the local community to create new opportunities, develop talent and make tangible improvements in areas like education, employment, enterprise and health.

Working within the development team for White City, you will provide programme management to construction and development aspects of the project. You will work closely with the White City Programme Delivery team, aligning business programme outcomes with construction and delivery.

• Responsible for day-to-day programme management and strong contract management processes for the design and construction elements of the White City Campus. This covers series of strategic development, construction and land projects with capital and revenue operating budgets, currently in excess of £500m.

• Taking a lead role in developing and maintaining an effective governance framework and implementing best practice programme controls to ensure effective compliance and audit requirements.

• To provide high quality, accurate and consistent monitoring and reporting to appropriate internal stakeholders including White City Development Director, Head of Procurement, White City Campus Programme Manager

Duties and responsibilities

• Building on wider programme and project management systems for the White City Programme, to ensure similar appropriate systems are in place for the capital projects at White City Campus, and that appropriate performance management protocols operate. Setting up and monitoring operational committees and structures, reporting lines and mechanisms, and ensuring that there is clarity on scope to the project team responsible for construction delivery.

• Lead on the development, design and implementation of processes and tools to ensure effective forecasting of White City Campus delivery as well as reporting of Management Information on White CityDevelopment Programmes.

• Providing regular and accurate reporting with information provided by external consultants and colleagues in the team, including analysis and evaluation of progress. Identify potential difficulties with programme delivery and take appropriate remedial action or, where necessary, advise the White City Development Director on the options for the appropriate courses of action.

• Intercept and flag major issues effectively, efficiently and engage effectively with the project team for support where required.

• Add value to the design and construction process, by supporting individual plots and master development projects to be developed to College standards and following College procurement, finance and risk management controls.

• Working with colleagues in Risk and Legal departments, to support the broader White City Programme Risk Management process, representing the development elements.

Contract and Budget Recording and Monitoring

• Develop, implement, and maintain good management practices in respect of the delivery of the White CityDevelopment Programme, including effective contract management and monitoring of activities of delivery partners. Ensure that programmes deliver planned performance and outputs to time, budget commitments and quality specifications by monitoring the activities of delivery partners and their contractors; highlighting risks and issues and taking remedial actions as required.

• To support the management of programme budgets, retaining oversight over all development budgets including regular reporting, ensuring that College controls are followed. The role is also responsible for ensuring that the monitoring of capital and revenue spend are tracked through the governance structure. Ensure that everything possible is done to ensure that the project is completed within the agreed timescales and within budget.

• Assist in managing the selection of contractors and consultants for projects, in line with College procurement requirements; brief and manage consultants, support RfPs and ITT processes, monitor their progress and performance; agree invoices and authorise payments

• Provide accurate performance monitoring against budgets including highlighting risks and issues and taking remedial actions as required. Ensure that financial scrutiny includes ongoing liaison with finance leads on the provision of precise budgetary projections for annual profiles.

• Working alongside finance colleagues, ensure that robust budget control mechanisms are in place from project to programme levels to achieve accurate financial governance, particularly cashflow planning. cross all commitments.

• Provide technical input, programme management expertise and budget modelling support during the feasibility and development stages of new programmes and policies. 

Essential requirements

• Educated to degree level or equivalent


• Experience of managing, monitoring and reporting on a complex capital Development Programme


• Experience of managing a large number of complex construction or development contracts


• Excellent understanding and experience of effective financial and budgetary management


• Experience of commissioning and managing work from external providers


• Experience of managing and motivating staff


• Knowledge of the site appraisal and construction development processes, e.g. RIBA, construction contract options, tendering processes


• Good understanding of construction procurement processes including negotiation with third parties


• Confident user of computer software packages at intermediate level, including Microsoft Office products, including PowerPoint and Outlook.


• Excellent communication skills


• Ability to use programme management software


• Time management skills; the ability to plan and juggle a number of tasks and meet deadlines under pressure with enthusiasm and tenacity.


• Work effectively as part of a team within a complex organisation.

Further information

For any inquires please reach out to: recruitmenthub@imperial.ac.uk

Documents

• Development Programme Manager JD.pdf