Directorate Support Administration Officer

The Intellectual Property Office (IPO) is the official UK government body responsible for intellectual property (IP) rights including patents, designs, trade marks and copyright.

The Policy Group Coordination team sits centrally within the Policy Group. A high profile ministerial area within the organisation, consisting of two directorates: Business International Policy and Rights Policy and Enforcement.

The Policy Group is responsible for leading strategic policy thinking, co-ordination, and planning across the full suite of IP policy activity.

This is an exciting opportunity to join the Policy Group Coordination team, a small and friendly team, whose responsibility is to provide administrative support to the policy officials, helping to align their activities with the office's strategic ambitions and to deliver maximum impact for the UK economy and society.

Whilst in this role, you will be gain an oversight of the activities within the Policy Group and will begin to see how they impact how the wider organisation operates.

This is a highly visible and interesting post with a variety of duties, which includes contact with a range of colleagues at all levels from across the organisation. It will provide the post holder with the opportunity to work on continuous improvement projects across the Policy Group. It will also provide you with opportunities to learn, develop and progress.

Working location

This role will be carried out in-line with IPO Hybrid working arrangements where staff are currently expected to spend at least 20% of their time working onsite from one of our offices. This role is based in our Newport Office

Please note that the frequency of workplace attendance for IPO staff is currently under review and may be subject to change.

Typical duties will include, but are not limited to:

• Co-ordinate and assist in managing the Policy Group Coordination Services mailbox,
• Co-ordination of returns to Freedom of Information requests, diary requests and briefings to ensure we meet our ministerial target.
• Maintenance of the Policy Group staff lists, directorate organograms, ordering of stationery, purchasing items on Government Procurement C ard when required and the arrangement of Purchase Orders when needed. Creating and issuing the Policy Group Newsletters.
• Arranging and acting as secretariat for meetings, volunteering days and other events.
• Provision of administrative support to staff in Policy Group
• Ad-hoc covering of the Personal assistant (PA) role to the director
• Administrative duties to the Directorate Support officers within the Policy Group Coordination Services team

Additional Information

Please note that while this role can accommodate a variety of working patterns, the post-holder would be required to work a minimum of 3 days a week and 24 hours.

Our days of office attendance can vary according to business needs.

Benefits:

• A very generous pension scheme with 26.6% employer contributions.
• 25 days annual leave moving to 30 days in annual increments (1 day per year) over 5 years of reckonable service. You will also get 8 days public leave and 1 day privilege leave;
• The opportunity to form part of our many inclusive network groups
• A variety of support functions including our excellent Staff Counselling Service which is a source of support for all staff at the IPO
• A flexible working scheme which has no core hours and excellent opportunities for home, part-time and term-time working;
• Eligibility for special and office-wide bonus payments
• Excellent development opportunities;
• Opportunities for secondments, both internal and external;
• Opportunities to join many civil-service clubs such as the Sports and Social Association, Motoring Club (CSMA), which provide numerous discounts to members

When working at Concept House, Newport the following benefits are also available:

• Free car parking is available on site;
• On-site facilities including gymnasium, shop, restaurant

Please note that benefits may be subject to change.