Director's Personal Assistant

This is a Gloucestershire County Council job.

• Job Title: Director's PA
• Job Location: Shire Hall, Westgate Street, Gloucester
• Salary: £30,825 - £33,945
• Hours per Week: 37 Hours
• Contract Type: Permanent
• Duration: Full Time
• Closing Date: 7th July 2024
• Job Requisition Number: 9357
• This post is not open to job share

Do you have what it takes to be a Director's Personal Assistant?

Are you looking for a new challenge within an everchanging and fast-paced environment?

Do you want to work in an inclusive, friendly, and supportive, team which is at the heart of the Council?

The Executive Support Team is looking for a dynamic individual to provide comprehensive and personal support to 3 Directors at Gloucestershire County Council.

About The Team and Role

Joining the Executive Support Team at Gloucestershire County Council offers a unique opportunity to be at the heart of driving positive change within the community. As part of our team, you will play an instrumental role in supporting Directors, ensuring they have the resources and assistance needed to make impactful decisions that shape the future of our county. Every day presents new challenges and opportunities for growth, providing a dynamic environment where your skills and contributions are valued and recognized. By joining our Executive Support Team, you'll be joining a team of supportive, knowledgeable and passionate individuals who all work together for the same desired outcome.

As a Direcotr's PA at Gloucestershire County Council, you will play a vital role in providing comprehensive support to 3 Direcotrs and their teams. Your responsibilities will encompass a wide range of tasks, including managing calendars, scheduling meetings, preparing documents, and handling correspondence. Your keen attention to detail and organisational skills will ensure that all administrative processes run smoothly and efficiently. Your ability to prioritise tasks and manage competing demands will be essential in meeting deadlines and addressing urgent requests effectively. Moreover, your role will require you to maintain confidentiality and handle sensitive information with the utmost care and integrity. As part of the Executive Support team, you will have the opportunity to collaborate with colleagues and contribute to the overall success of Gloucestershire County Council. Your role will be dynamic and fast-paced, offering opportunities for growth and development.

About You

Successful candidates must have excellent interpersonal skills; be highly organised and efficient, as well as being diplomatic; able to deal with sensitive and confidential matters with the utmost trust. Communicating effectively, proactively managing a diverse and varied workload, you will need to meet tight internal and external deadlines, whilst juggling priorities, in a flexible and adaptable way.

You will be responsible for over-seeing and co-ordinating (across the council’s services) all issues involving the 3 Directors in order to provide comprehensive, proactive, integrated support to efficiently manage the Directors' expectations and requirements. You will be expected to act on the Directors' behalf (both on request and proactively) to support them in carrying out their strategic and managerial responsibilities.

About Us

For all your hard work, you will receive the following:

Flexible and agile working opportunities 25.5 days annual leave rising to 30.5 days after 5 years continuous service

An option to purchase 10 days of additional leave per year (pro rata for part-time staff)

Family friendly employer offering benefits to help support you and your family

Career development and qualification opportunities

Supportive and positive working environment with regular, robust supervision

Local Government Pension Scheme (LGPS)

Access to our Employee Assistance Programme (EAP) that provides free, confidential, counselling and advice for employees, available 24 hours a day, online and by telephone.

An in-house Occupational Health service

Employee discount scheme

Cycle to Work scheme

Gloucestershire Salary Sacrifice Green Car Scheme (T&Cs apply)

Links to employee networks such as Prism (LGBT+) network and the Young Employees Network.

We offer flexible working with a mix of remote and home working, balancing service need and personal choice.

How to Apply

For an informal discussion about the role please contact Bex Hughes, Executive Support Team Manager - rebecca.hughes@gloucestershire.gov.uk

Closing date: Sunday 7th July 2024

Shortlisted candidates will be contacted by email after the closing date.

Interview dates are expected to be Tuesday 16th July and Friday 19th July 2024, this may be subject to change

Additional Information

To access the Job Profile for this role, please follow the link below:-

Director’s Personal Assistant - Job Profile

Gloucestershire County Council is committed to safeguarding and promoting the welfare of children and young people or vulnerable adults and expects all staff and volunteers to share this commitment.

We want to be an employer of choice, attracting and retaining excellent people to work for us, so that we can best serve all of Gloucestershire’s diverse communities. Our promise to you is that we will provide an inclusive and supportive working environment that enables you to bring your whole self to work and realise your full potential.

It is a legal requirement, under the Immigration Act 2016, that anyone appointed to a ‘customer facing role’ must be able to demonstrate an ability to fulfil all spoken aspects of the role with confidence in fluent English.

Hybrid working arrangements are available for the majority of our roles, giving teams the opportunity to work in a way that suits them, balancing service need and individual choice, with a mix of both remote and office working.