Document Production Team Lead- Permanent

The successful candidate will lead the businesses Document Production Team in a supervisory capacity as well as completing the duties of the Document Production role.

Client Details

Our client is a reputable entity within the Professional Services industry.

Description

Core duties are:

Team Lead/Project

• Effectively managing the workflow of the Document Production Team and supporting the Secretarial Manager in supervising the Document Production Team;
• Establishing and maintaining close communication with the Secretarial Manager, seeking guidance where required and providing regular updates;
• Liaising with internal clients as necessary and promoting the Document Production service to all areas of the business;
• Annual Terms of Business project involvement;
• Template and style document management;
• Collation and communication of team stats;
• Provide expert assistance to the team; and
• Actively identify opportunities to streamline current working procedures and participate in a continuous improvement framework for the department.

Document Production

• Creating, formatting and updating a wide range of complex documents, reports, spreadsheets and presentations;
• Transcribing audio files;
• Converting documents into house-style using branded templates and styles;
• Use track changes and other software (e.g. Litera Compare) in order to produce comparison documents as required;
• Converting of PDF documents;
• Troubleshooting problem documents; and
• Proofreading and quality checking the above.

Profile

Skills/Qualifications

· Previous Team Lead/Supervisor experience is essential;

· Excellent keyboard, digital dictation and legal secretarial skills;

· Excellent communication, organisational, team and interpersonal skills;

· Attention to detail is a must, along with confidentiality;

· Ability to work on own initiative and prioritise own workload;

· Flexible and dependable;

· Ability to work to tight deadlines and remain calm under pressure;

· Ability to multi-task;

· Advanced knowledge of Microsoft Office and other in-house software packages in use; and

· Ability to build and maintain strong relationships in a confident & professional manner.

Job Offer

• A competitive salary
• Opportunity to work in our thriving Edinburgh office. (Initially fully office based, but in the long term the business supports a hybrid working approach through their policy)
• An inclusive and supportive company culture.
• A chance to grow and develop your career in the Professional Services industry.