EA to UK Board & CEO

Who we are:

Triodos Bank is an award-winning organisation and one of Europe’s leading sustainable banks, whose mission is to make money work for positive social, environmental, and cultural change. We offer a wide range of banking services for people who want to use their money consciously - from current accounts through to investments and savings. We only finance companies, organisations and projects that benefit people and the environment.

The Opportunity:

We are delighted to be currently recruiting for an EA to UK Board & CEO to join our highly regarded CEO office team at our Bristol Head Office. This is a full-time permanent opportunity available and offers the benefits of flexible hybrid working, typically, this will require you to work from the Bristol office minimum 2 days per week with a choice of working from home or the office on the other days.

As EA to UK Board & CEO you will provide EA support to Non-Executive UK Board Members and the CEO. Working closely with Business Manager, this role will be providing a wide range of support including full diary management for the CEO, travel bookings, expense management and HR systems support for the CEO and UK Board, as well as organising Board Strategy visits, Group visits to the UK and SMT away days.

Key responsibilities will require you to:

Board

• Support Co-Sec team to implement UK Corporate schedule, including Board meetings and subcommittee meetings.
• Organise logistics for Board strategy day visits.
• Support Co-sec team with onboarding and induction of new Board Directors
• Provide travel, accommodation booking and expense administration
• Meeting scheduling support to all Board members.
• Support Deputy Co-Sec in maintaining HR records for Board.
• Conduct research on behalf of the Board or Corporate Secretary as required.

Support to CEO

• Provide complex diary management for CEO, including scheduling all internal & external meetings.
• Organise venue booking and logistics for away days for Senior Management Team
• Maintaining HR systems for CEO’s direct reports (holiday / sickness / uploading & maintain appraisal documents)
• Process expenses and credit card for CEO
• Provide travel management for CEO including flights, accommodation, parking, transfers etc.
• Arrange travel arrangements and itineraries for visiting Group co-workers i.e., EB Visit (dinner bookings, organising lunches, scheduling meetings, transfers)
• Schedule co-worker Inductions between CEO and all new co-workers
• Prepare meeting rooms and organise catering when required.

Management of Foundation Event Space

• Support the day-to-day activity of the event foundation space, including Foundation inbox, booking enquiries and meet and greet event organisers on the day.

Other

• Provide support to Business Manager and EAs
• Provide event support to Triodos events when required (e.g., the annual meeting)
• Comply with all regulatory obligations and internal governance to help ensure ethical behaviour, working to deliver good customer outcomes and avoiding foreseeable harm in line with Triodos’ practice of putting customers at the heart of what we do.

What we are looking for:

To be successful in this role will have good interpersonal skills and an ability to deal with people at all levels, combined with excellent organisation skills and the ability to manage priorities effectively. You will have experience of minuting meetings and in undertaking independent research activity, with experience of project administration being desirable for this role.

You will be able to prioritise your own workload and manage strict deadlines, the ability to manage sensitive information with a high level of confidentiality is essential for this role.

Triodos Bank is proud of its culture, ethos, and ability to make a positive change in society. It is important that candidates evidence a strong commitment to Triodos Bank’s core values of sustainability and transparency, as well as the personal qualities to live these values.

In return for your hard work and expertise, you will receive a Full-time equivalent salary of between £36,000 - £37,500 depending on experience, plus access to our extensive benefits package, where most of our benefits are non-contributory.

Our benefits include:

• Non-contributory pension scheme from your first day of 8% in year 1 and 10% from year 2 onwards
• Life Assurance (worth 4 times basic pay)
• Income Protection - 75% of basic pay after 13 weeks sick and following six months service.
• Private Medical Insurance with optional enhanced or HCP family coverage
• A Health Cash Plan
• Vitality Leave - After each 5 years of service, you will be able to take a sabbatical of up to 3 months.
• 27 days (Full Time Equivalent) annual plus bank holidays per annum increasing to 30 days after 2 years’ service.
• A buy and sell holiday scheme of up to 5 days (Full Time Equivalent) to maximum of 35 days.
• 5 days fully paid carers leave.
• A wellbeing allowance of £200 a year
• 1 Wellbeing Day
• Free yoga classes
• Co-worker retail discounts
• Cycle to work scheme.
• Refer a Friend scheme.
• Colleague recognition voucher scheme

We are committed to diversity and inclusion and would therefore welcome applications for candidates from underrepresented and neurodiverse backgrounds. We value that receiving applications from candidates with diverse backgrounds is key in supporting our inclusive organisation to grow. We don’t want to miss out on candidates who feel they don’t exactly match the job description requirements, so if this is a role that sounds interesting to you, and you feel you could add value to the role please do apply. You could be exactly what we need!

Triodos reserve the right to close the vacancy once sufficient applications are received, so please do apply asap if this opportunity is of interest to you.

Closing Date: 26/02/2023