Estates Administrator

We have an exciting opportunity to join a friendly, supportive, and positive team. The role is varied with lots of opportunity to develop new skills and knowledge. As an Estates Administrator, you should be confident, well organised, and proactive with good IT skills and a commitment to providing excellent customer service. You will have a pivotal role in supporting the administrative function relating to the Estates service area. This is a very diverse role where you will be building relationships with curriculum and support staff, and many other stakeholders. You will be required to: Support the Estates Team Leader and Senior Administrator in receiving, distributing and recording progress of the electronic work requests via the Helpdesk. Support the Estates Team leader and Senior Administrator in recording accurately of expenditure, raising orders, creating excel budget spreadsheets, auditing budget spreadsheets, chasing invoices. Responding to telephone / email queries effectively to internal and external customers and escalating where appropriate. Assist in preparation of agendas, minute taking for Health & Safety, HoC Timetabling, Estates meetings, as required, including invites. Support the resource by assisting with car park bookings and car parking permits for all car parks and sites, ensuring these are created and distributed in a timely manner. External booking enquires, room bookings through ProSolution. Meeting external clients, liaising with departments such as Security, Catering, Cleaning and Hospitality. Raise appropriate invoices and record costing for budget purposes. Maintain and update service record & contractors’ databases. Create reports for the Head of Estates and Health & Safety meetings. You should also be able to demonstrate: GCSE’s A*- C / 9 - 4 in English and Maths as a minimum Excellent Administration and IT skills including MS Office packages Time management skills, with the ability to prioritise workload and meet deadlines. Able to work as part of a team to meet team priorities as well as the ability to work on your own initiative and find solutions. See what we have to offer and come and join us. You won’t be disappointed. Benefits include: -Generous Annual Leave (30 days annual leave + bank holidays + 5 College closure days) - pro rata -Personal and Professional Development opportunities -Discounted Metro Card Scheme -Generous Contributory Pension Scheme -Cycle to Work Scheme -Access to Employee Assistance Programme -Reduced price personal gym membership -Access to a wide range of high street discounts (retail, supermarkets and restaurants) -Staff Recognition Awards Closing date: 12 February 2024 Interview date: 21 February 2024 Direct applicants only, no agency CVs / referrals. The Heart of Yorkshire Education Group is committed to safeguarding the welfare of all students and this post will be subject to Enhanced Disclosure from the DBS.  If you are currently living overseas or have lived / worked overseas in the last five years please be aware that you will be required to provide an overseas criminal record check from the country/countries you have worked/resided in if you are the preferred candidate for the post.  Further details of how to obtain the additional check is here: Criminal records checks for overseas applicants - GOV.UK (www.gov.uk) We aim to develop a workforce that reflects the diverse community we serve and positively encourage applications from all.