Estates, Facilities And Procurement Executive

Estates, Facilities and Procurement Executive

Established in 1959, my client is a leading and well-established organisation, that are currently seeking an Estates, Facilities and Procurement Executive to join their team based in Belfast.

This is a Full-Time, Permanent – with an immediate start.

Working hours: 37 hours per week.

With a salary of £28,860 - £35,016 per annum (dependent on experience).

Job Purpose:

You will be assisting the Senior Property Manager in the delivery of a comprehensive range of property and fleet management services to the business which will support the organisation’s aims and objectives. This will include being responsible for ensuring compliance within the company property portfolio and contracting of services to meet the business needs.

Essential Criteria:

• Third level qualification (or equivalent) and 2 years’ experience in a property/facility related role OR 3 years’ experience in a property/facilities related role
• Working knowledge of procurement processes
• Proven experience of managing a team
• Demonstrable knowledge of statutory compliance in relation to property management, including the planning and delivery of property developments and works
• Demonstrable experience of contract/supplier management
• Flexibility as the role may involve working at various locations
• Possess a full current driving licence and access to a car. Business insurance will be a requirement for the role.

Main Duties and Responsibilities:

• Actively involved in the managing, supporting & delivery of property related aspects across the Group
• Manage the day-to-day building operations and security, ensuring a professional service is provided to all who operate within the facility
• Manage the Property related Statutory Compliance process across the Group to ensure compliance and timely follow up of any actions as required
• Actively involved in managing the Planned Maintenance schedule across the Group, including engagement with contractors to ensure timely delivery of the plan
• Complete Property related reviews/audits across the Group as appropriate
• Manage and support delivery of various property related projects and initiatives across the Group
• Support the delivery of the financial budget and value for money reviews for property related costs across the Group
• Actively involved in all aspects of contract management, ensuring contracts are implemented and supported to satisfactory completion
• Assist the SPM in the review and accuracy of the Corporate Contracts Log, ensuring compliance with procurement procedures
• Responsible for property related supplier management and performance as directed by SP
• Support the SPM with property contracts/leases/SLA’s implementation and review as required
• Assist the SPM in compliance with fleet insurance and legislative requirements, across Ireland
• Undertake vehicle audits and assist the SPM in fuel management reviews / audits as required
• Assist the SPM in the notification of vehicle incidents to insurance
• Actively involved in embedding the Procurement policy within the Property team, to include ensuring the Preferred Supplier Listing reflects the property related needs of the Group
• Assist the SPM in utility management, analysis, and Procurement requirements
• Maximise individual and departmental performance through the implementation of a high-performance culture
• Manage performance of reporting staff and ensure regular supervision