Event Coordinator

We are looking for an Events Coordinator with in our Platform Services team. You will need demonstrable experience in planning and delivering a range of successful events, including both digital and in-person events, as well as experience of managing project budgets and strong project management skills. You will also need to be confident in using online meeting software to host events, have strong communication and interpersonal skills and also a good understanding of relevant legislation related to events planning. 

Please note that applications will be reviewed following the closing date of 3rd April due to annual leave/the Easter weekend. Interviews will be held in April.

Salary: £31,016 - £34,000 per annum, pro rata

Contract period: 12 month fixed term contract

Job Type: Part time (approx 22.5 hours per week with some flexibility)

Reporting to: Marketing and Communications Manager

Team: Platform services

Location: Oxford / hybrid working. 

In this role, you will be responsible for the planning, organisation and delivery of Picker's programme of events. This will include two in-person conferences with attendees from across the United Kingdom as well as regular online events during the year. You will work with internal and external stakeholders to ensure effective planning and delivery. You will also be responsible for the planning of Picker's presence at sponsored events and exhibitions, working with colleagues from across the organisation to ensure that the Group are appropriately represented and present a credible and compelling offer.

This is a new role in the organisation, intended to support colleagues and to take a lead in our growing programme of events. There is established practice to build on from existing national conferences as well as opportunities to develop new types of engagements.

In this role

In this role you will:

• Work with the Marketing and Communications Manager to plan a programme of events for the year, ensuring that these align to the Group’s charitable and commercial objectives.
• Work with internal stakeholders and external partners to develop detailed plans for each event, including working with subject matter experts to design appropriate agendas.
• Lead for Picker on the administration of events
• Attend events, providing first line support to colleagues, partners, and attendees on the day. This will include occasional travel, usually within the United Kingdom.
• Lead on the evaluation of events to ensure that they are effective in addressing Picker’s strategic goals and to enable continuous learning and improvement in our future planning. 
• Maintain a working knowledge of relevant regulations to ensure that all events are compliant: this will include legislation on Data Protection (eg UKGDPR); Health and Safety; and Equalities

About you

You will have:

• Demonstrable experience in planning and delivering a range of successful events, including both digital and in-person events.
• Strong project management and organisational skills
• Strong communication and interpersonal skills; able to work effectively with people from a diverse range of personal and professional backgrounds.
• Understanding of relevant legislation related to events planning and delivery, including data protection, health and safety, and equalities / accessibility.
• Excellent attention to detail
• High levels of general IT literacy, especially in the Microsoft Office suite (including Microsoft Word, Excel, PowerPoint, Outlook, SharePoint and Teams)
• Confident in using online meeting software – eg Zoom or Teams – to host events
• Excellent verbal and written communication, including the ability to provide information in a format that is clear and understandable to people from a range of backgrounds
• Able to work independently, following managerial direction with limited supervision in order to deliver against agreed personal and organisational objectives and deadlines
• Numerate and confident in handling financial information related to events
• Empathy with Picker and its aims
• Willingness and availability to work flexibly and to travel within the UK required, including outside of normal office hours and at weekends on occasions.  

This is a summary of the job description. Please review the full job description.

About Picker Institute Europe

Picker is an Oxford-based charity with an international reputation as a key authority in the measurement and improvement of patient experience. Our mission is to make person-centred health and social care a reality for everyone.

We evaluate the areas of health and social care that matter most to people, producing actionable and insightful results to drive advances in standards. If you are passionate about putting people at the forefront of healthcare services, then Picker could be the place for you.

Working with us

Here at Picker, we believe in treating our people well; from excellent career opportunities to a positive, collaborative culture. We all work with a shared set of values that inspire us to achieve the biggest impact.

Working alongside colleagues who are experts in their field, you will be part of a team contributing to our vision ‘the highest quality person centred care for all, always’. You will contribute to our research with NHS Trusts and many high profile charities, such as The British Heart Foundation, Pancreatic Cancer UK and Mind.

To support you we offer a friendly, person centred working culture with many benefits including:

• Flexible and hybrid working opportunities
• Convenient location with free parking
• 25 days holiday, increasing to 30 days, plus public holidays
• Christmas office closure (currently an additional 3 days leave)
• Contributory company pension scheme
• Free life assurance
• Tailored learning and development
• Health and wellbeing resources including an Employee Assistance Programme
• Season ticket loan scheme
• Regular calendar of social activities organised by a dedicated Social, Wellbeing and Employee Engagement team